Printing of 2025-26 grades K-3 reading curriculum

Buffalo Public Schools District is seeking a vendor to provide one-time printing services for the 2025-2026 school year Reading Curriculum, specifically targeting distribution of instructional materials for Grades K-3 across the district. The procurement opportunity (Bid 26-0626-009) requires printing 3,300 sets of comprehensive instructional packets with specific technical requirements, including double-sided printing on 8x11 paper at 20 lb weight, primarily in black and white with some color exceptions. Printing specifications vary by grade level, with page counts ranging from 77 sheets for Kindergarten to varying amounts for Grades 1-3, encompassing core curriculum and intervention materials. The solicitation was released on July 23, 2025, with a question submission deadline of July 30, 2025, answers posted on August 1, 2025, and a final bid submission deadline of August 11, 2025 at 11:00 AM EDT. Vendors must submit their proposals electronically through the Bonfire digital portal, with a one-time delivery required by September 4, 2025, to 333 Clinton Street in Buffalo, NY.

The procurement opportunity emphasizes Minority and Women-owned Business Enterprise (MWBE) participation, requiring vendors to complete a Subcontractor Listing and MWBE Utilization Plan. Potential bidders must submit multiple documents, including a W-9, Equal Opportunity Employer Information Report, Non-Collusive Bidding Certification, and references. The previous year's contract was awarded to Bradford & Bigelow at $37,315.41, suggesting a similar budget range for this procurement. Vendors must provide comprehensive documentation, including insurance certificates with specific policy limits, and comply with strict communication restrictions during the bidding process. The district's evaluation will focus on the lowest price, with additional consideration given to vendors' ability to meet detailed printing specifications and demonstrate compliance with equal employment opportunity requirements. The contract term is set from September 17, 2025, to June 30, 2026, aligning with the district's educational curriculum cycle.