14-5410-003 BID 26-0626-009 Submission Instructions .pdf
PDF 123 KB Posted
- Solicitation number
- BID 26-0626-009
- Issued by
- Erie County, New York
About this file
This document is a Submission Instructions for Suppliers from Buffalo Public Schools, detailing the requirements for a bid opportunity (Project Number 26-0626-009) for Printing of 2025-26 Grades K-3 Reading Curriculum. The bid must be submitted through the Bonfire digital portal by August 11, 2025, at 11:00 AM EDT. Vendors must first submit an "Intent to Bid" and can ask questions during a brief window on July 23, 2025, from 12:00 PM to 3:00 PM EDT. The submission requires multiple documents, including a BidTable, Offering Questionnaire, Voluntary Surveys, Non-Collusive Bidding Certification, Insurance Certificate, W-9, Equal Opportunity Form, and References.
The solicitation is specifically for paper materials and products, categorized under UNSPSC Commodity Code 14, which includes commercial printing, forms, reprographics, and tablets with specialized surface treatments. Submission requirements include Excel spreadsheet templates for the BidTable and Questionnaires, which can be downloaded from the provided URL (https://buffaloschools.bonfirehub.com/opportunities/195583). Vendors must prepare multiple PDF documents, with a maximum file upload size of 1000 MB. The submission process requires using Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and cookies enabled. Technical support is available through Bonfire at Support@GoBonfire.com.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
BID TABLE: 26-
0626-009
PRINTING OF
2025-26
GRADES K-3
READING
CURRICULUM
(BT-38DP)
BidTable: Excel
(.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this BidTable.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Offering
Questionnaire
(Q-27QT)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Voluntary Questionnaire: 1 Optional You will need to
Surveys (Q-
05KM)
Excel (.xlsx) fill out the provided
Response
Template for this
Questionnaire.
The Response
Template can be downloaded from the project listing on the
Bonfire portal.
Signed Non-
Collusive
Bidding
Certification
File Type: PDF
(.pdf) Multiple Required
Insurance
Certificate
File Type: PDF
(.pdf) Multiple Required
Current W-9 File Type: PDF
(.pdf) Multiple Required
Completed
Equal
Opportunity
Form
File Type: Any
(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF
(.pdf) Multiple Required
Completed
Vendor
Application
File Type: PDF
(.pdf) Multiple Optional
Disclosure
Narrative
File Type: PDF
(.pdf) Multiple Optional
Debarment
Narrative
File Type: PDF
(.pdf) Multiple Optional
Certifications File Type: PDF
(.pdf) Multiple Optional
Policy 5414
(MWBE)
Compliance
Narrative
File Type: PDF
(.pdf) Multiple Optional
Subcontractor
Documentation
File Type: PDF
(.pdf) Multiple Optional
Anti-Lobbying
Narrative
File Type: PDF
(.pdf) Multiple Optional
Other Vendor
Information (as needed)
File Type: PDF
(.pdf) Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 14
Paper Materials and
Products
This segment includes paper used for commercial printing, forms, envelopes, Commodity Set Commodity Code Title Description reprographics, and tablets as well as value-added papers which feature special surface treatments, color, chemicals, or fiber content that meet specific needs.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/195583.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/195583.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/195583
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by
Aug 11, 2025 11:00 AM EDT.
The Question period for this opportunity starts Jul 23, 2025 12:00 PM EDT. The Question period for this opportunity ends Jul 23, 2025 3:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of
Aug 11, 2025 11:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us
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