13-5410-002 BID 26-0626-009 PRINTING OF 2025-26 GRADES K-3 READING CURRICULUM.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

26-0626-009 PRINTING OF 2025-26 GRADES K-3 READING CURRICULUM

Offering Summary

SUMMARY:

The Buffalo Public School (BPS) District is seeking a vendor to provide one-time printing services for the 2025-2026 school year Reading Curriculum, to be distributed Districtwide in Grades K-8

DESIGNATED CONTACTS:

Owner (Primary): Barbara Fassel, Director of Reading Buyer (Copy To): John Palamara

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 7/23/2025 12:00 PM Advertise Dates:

Questions Due*: 7/30/2025 3:00 PM - Website/BONFIRE 7/23/2025 Answers Posted: 8/1/2025 4:00 PM - Buffalo News 7/25/2025 Offering Closed: 8/11/2025 11:00 AM - Contract Reporter 7/24/2025 Presentations: TBD - Rocket 7/31/2025 Tentative Award: [mm/dd/yyyy] - Criterion 8/2/2025

Public Opening Time and Location: 65 Niagara Square, Room 816 City Hall

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3600483 BPS Commodity Code: 065 Prior Offering: 25-0625-036 Prior Awardee: Bradford & Bigelow Prior Award Period: 1 Current Year Award: $37,315.41

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 9/17/25-6/30/26 Extensions: n/a Maximum Term End: 6/30/26 https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

Offering Summary

OTHER OFFERING PARAMETERS:

Type of Offering: Bid Basis of Award: Lowest price

Award may be split among respondents: No Award may be consolidated: No Subcontractors may be used: No Insurance is required: Yes NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: No Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

THIS PAGE RESERVED FOR OFFERING

SUMMARY

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

Offering Specification

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

3 minimum [Enter any definitions specific to this offering.

Any term or acronym that is not commonly understood should be defined.

Remember that our audience is not only the prospective vendors that should already be familiar with their industry but the general public/taxpayer too.]

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Vendor Information Form”; form provided.

b. “Disclosure Narrative”, any format.

c. “Debarment Narrative”, any format.

d. “Certifications” such as MBE/WBE/SDVOB

e. “Policy 5414 Compliance Narrative”, any format.

f. “Subcontractor Documentation”, any format.

g. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2. SCOPE OF WORK

The Buffalo Public School (BPS) District is seeking a vendor to print instructional materials for students to support the Grades K-8 OG Reading Curriculum. The printed materials will align with the OG phonics lessons. Each Grade Level will have a set printed for each student. This would be 3,300 sets of each instructional packet. The quantity of pages per packet varies and is further described in the table below.

Paper: Size: 8 ½ x 11, Weight: 20 lb.

Print: Black and white Proofs: Paper proof required Packaged in bundles of 25 One-time delivery by September 4, 2025 to: 333 Clinton Street, Buffalo, NY 14204* Bid prices must be FOB Destination

Grade K OG Decodables 154 pages (cover page added)

Double-sided, B&W stapled or glue bound

- Packed in bundles of 25

4,000 sets x 77 (double-sided [154pp]) = 308,000 double-sided B&W copies

OG Book Version Decodables* 176 pages (cover page included) Double-sided, COLOR Spiral Bound

- Packed in bundles of 25 (I would also like a quote for B&W, stapled or glue bound.)

3,250 sets x 88 (double-sided [176pp]) = 286,000 double-sided color copies

Letter Formation 124 pages (cover page added) Double-sided, B&W stapled or glue bound

- Packed in bundles of 25

4,000 sets x 62 (double-sided [124pp]) = 248,000 double-sided B&W copies

Word & Sentence Dictation 110 pages (cover page added) Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

4,000 sets x 55 (double-sided [110pp]) = 220,000 double-sided B&W copies

Red Word Paper 100 pages (cover page added) Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

4,000 sets x 50 (double-sided [100pp]) = 200,000 double-sided B&W copies

Practice Reading 54 pages (cover page added) Double-sided, B&W Each set stapled or glue bound

- Packed in bundles of 25

4,000 sets x 27 (double-sided [54pp]) 108,000 double-sided B&W copies

Grade 1 OG Decodables 214 pages (cover page added)

Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

4,000 sets x 107 (double-sided [214pp]) = 428,000 double-sided B&W copies

OG Book Version Decodables* 214 pages (cover page included) Double-sided, COLOR Spiral Bound

- Packed in bundles of 25 (I would also like a quote for B&W, stapled or glue bound.)

3,250 sets x 107 (double-sided [214pp]) = 374,500 double-sided color copies

Letter Formation 108 pages (cover page added) Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

4,000 sets x 54 (double-sided [108pp]) = 216,100 double-sided B&W copies

Word & Sentence Dictation 128 pages (cover page added) Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

4,000 sets x 64 (double-sided [128pp]) = 256,000 double-sided B&W copies

Red Word Paper 100 pages (cover page added) Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

4,000 sets x 50 (double-sided [100pp]) = 200,000 double-sided B&W copies

Practice Reading 74 pages (cover page added) Double-sided, B&W Each set stapled or glue bound

- Packed in bundles of 25

4,000 sets x 35 (double-sided [70pp]) 140,000 double-sided B&W copies

Syllable Division 70 pages (cover page added) Double-sided, B&W Each set stapled or glue bound Packed in bundles of 25

4,000 sets x 35 (double-sided [70pp]) 140,000 double-sided B&W copies

Grade 2 OG Decodables 202 pages (cover page included)

Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

3,500 sets x 101 (double-sided [202pp]) = 353,500 double-sided B&W copies

OG Book Version Decodables 274 pages (cover page included) Double-sided, COLOR Spiral Bound

- Packed in bundles of 25 (I would also like a quote for B&W, stapled or glue bound.)

3,250 sets x 137 (double-sided [274pp]) = 445,250 double-sided color copies

Word & Sentence Dictation 132 pages (cover page included) Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

3,500 sets x 66 (double-sided [132pp]) = 231,000 double-sided B&W copies

Red Word Paper 100 pages (cover page added) Double-sided, B&W Each set Spiral Bound preferred/ stapled or glue bound if needed

- Packed in bundles of 25

3,500 sets x 50 (double-sided [100pp]) = 175,000 double-sided B&W copies

Practice Reading 70 pages (cover page included) Double-sided, B&W Each set stapled or glue bound

- Packed in bundles of 25

3,500 sets x 35 (double-sided [70pp]) 122,500 double-sided B&W copies

Syllable Division 70 pages (cover page added) Double-sided, B&W Each set stapled or glue bound Packed in bundles of 25

3,500 sets x 35 (double-sided [70pp]) 122,500 double-sided B&W copies

Grades 3+ Morphology Morphology New Concept Print Packet

122 pages (cover page included) Double-sided, B&W Each set stapled or glue bound

- Packed in bundles of 25

2,500 sets x 61 (double-sided [122pp]) = 152,500 double-sided B&W copies

Morphology Student Passages Print Packet

100 pages (cover page included) Double-sided, B&W Each set stapled or glue bound Packed in bundles of 25

2,500 sets x 50 (double-sided [100pp]) = 125,000 double-sided B&W copies