Preventative and Corrective Maintenance for Commercial Food Equipment

Collin County Community College District is soliciting proposals through RFP FY2026-RFP-042 for preventative and corrective maintenance services for commercial food equipment across its five campus locations: Technical, Frisco, McKinney, Plano, and Wylie. The procurement seeks a three-year contract spanning April 1, 2026 through March 31, 2029, with contractors responsible for performing two annual preventative maintenance services on each piece of kitchen equipment. The comprehensive maintenance services require contractors to provide all necessary labor, parts, tools, supervision, and technical expertise to maintain extensive kitchen infrastructure including refrigerators, freezers, ranges, mixers, ovens, grills, and specialized food preparation equipment. The evaluation methodology will allocate 40% to qualifications and experience, 30% to technical proposal, and 30% to pricing, with contractors required to submit annual maintenance costs per campus, hourly labor rates for standard and non-standard hours, trip charges, and parts markup percentages. Pre-proposal meetings are scheduled for November 11 and 12, 2025, at various campus locations, with proposal responses due on November 21, 2025 at 3:00 pm.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and business auto liability insurance. Criminal background checks will be required for all personnel, and vendors must demonstrate compliance with state and federal regulations, non-discrimination policies, and tax requirements. While specific budget ranges are not detailed, the extensive equipment inventory suggests a substantial maintenance contract covering multiple campuses with sophisticated culinary and food service equipment purchased between 2008 and 2022, with individual equipment values ranging from approximately $540 to $24,589. The contract will be awarded based on best overall value, considering factors beyond pricing, with a focus on technical capability, experience, and comprehensive maintenance approach for Collin College's culinary and food service infrastructure.