Preferred Contractor List

The Town of East Windsor, Connecticut, issued this Request for Proposals (RFP #35418) on March 12, 2026, to establish a Preferred Contractor List for building maintenance services across five trade categories: Electrician, Plumber, HVAC, Carpenter, and Painter. The procurement seeks qualified contractors to provide preventative maintenance, troubleshooting, repairs, and other building-related needs on an as-needed basis for Town facilities. Proposals must be submitted in sealed envelopes to the First Selectman's office at 11 Rye Street, Broad Brook, Connecticut 06016, with a deadline of 11:00 a.m. on April 10, 2026. The vendor question and answer period runs from March 12, 2026 at 7:30 a.m. EDT through April 3, 2026 at 11:00 a.m. EDT, with Leonard Norton (860-292-7073 or lnorton@eastwindsor-ct.gov) serving as the primary contact. Selected contractors must maintain comprehensive insurance coverage including $1,000,000 limits for personal injury and property damage liability, automotive liability, and Workers' Compensation Insurance as required by Connecticut law. The contract operates on a three-year term with time and material compensation, including hourly rates for straight-time and overtime work plus a percentage markup on parts and materials for each contract year. Critical service response requirements include routine calls within 72 hours and emergency services within one hour of request, regardless of time of day, with contractors subject to removal from the list for failure to meet these standards.

The RFP does not specify set-aside designations or restrictions based on organization type, disadvantaged enterprise status, or other protected classifications. No incumbent contractor information is identified in the available solicitation documents. No specific contract award value, estimated total value, or budget range is established in the RFP. The Town reserves broad discretion in evaluating proposals, including the right to amend or terminate the RFP, accept or reject proposals in whole or in part, and waive informalities or non-material deficiencies. Payment terms are specified as Net 30 Days with Free On Board Destination delivery terms. No performance bond is required, and materials purchased by the Town are exempt from Connecticut sales tax.