35418_Mar_16_26_solicitation_doc.pdf

This is a Request for Proposals (RFP) issued by the Town of East Windsor, Connecticut, for the establishment of a Preferred Contractor List to provide building maintenance services across multiple trade categories. The procurement seeks qualified contractors to deliver preventative maintenance, troubleshooting, repairs, and other building-related services on an as-needed basis for Town facilities. The RFP was released on March 12, 2026, with a vendor question and answer period running from March 12, 2026 at 7:30 a.m. EDT through April 3, 2026 at 11:00 a.m. EDT. Sealed proposals must be submitted to the First Selectman's office at 11 Rye Street, Broad Brook, Connecticut 06016, with a deadline of 11:00 a.m. on April 10, 2026. The contract operates on a three-year term with time and material compensation structure. Critical service response requirements mandate routine calls within 72 hours and emergency services within one hour of request, regardless of time of day, with contractors subject to removal from the list for failure to meet these standards.

The RFP does not specify an estimated total contract value or budget range. Payment terms are established as Net 30 Days with Free On Board Destination delivery terms. Selected contractors must maintain comprehensive insurance coverage including $1,000,000 limits for personal injury and property damage liability, automotive liability, and Workers' Compensation Insurance as required by Connecticut law. No performance bond is required, and materials purchased by the Town are exempt from Connecticut sales tax. The RFP contains no set-aside designations or restrictions based on organization type or disadvantaged enterprise status. No incumbent contractor information is identified in the available solicitation documents. The Town reserves broad discretion in evaluating proposals, including the right to amend or terminate the RFP, accept or reject proposals in whole or in part, and waive informalities or non-material deficiencies. Leonard Norton (860-292-7073 or lnorton@eastwindsor-ct.gov) serves as the primary contact for inquiries.