26-55 Pole Inspection IFB.pdf

This is a Request for Proposals (RFP) issued by the Town of East Windsor, Connecticut, to establish a Preferred Contractor List for building maintenance services. The solicitation seeks qualified contractors in five trade categories: Electrician, Plumber, HVAC, Carpenter, and Painter to provide preventative maintenance, troubleshooting, repairs, and other building-related services on an as-needed basis for Town facilities. Proposals must be submitted in sealed envelopes to the First Selectman's office at 11 Rye Street, Broad Brook, Connecticut 06016 by 11:00 a.m. on April 10, 2026. The vendor question and answer period runs from March 12, 2026 at 7:30 a.m. EDT through April 3, 2026 at 11:00 a.m. EDT, with Leonard Norton (860-292-7073 or lnorton@eastwindsor-ct.gov) serving as the primary contact. The contract operates on a three-year term with no specified renewal options.

Selected contractors must maintain comprehensive insurance coverage including $1,000,000 limits for personal injury and property damage liability, automotive liability, and Workers' Compensation Insurance as required by Connecticut law. Compensation is structured on a time and material basis, including hourly rates for straight-time and overtime work plus a percentage markup on parts and materials for each contract year. Payment terms are Net 30 Days with Free On Board Destination delivery terms. Critical service response requirements include routine calls within 72 hours and emergency services within one hour of request, regardless of time of day, with contractors subject to removal from the list for failure to meet these standards. The RFP specifies no set-aside designations, does not identify an incumbent contractor, and does not establish a specific contract award value or estimated total value. Materials purchased by the Town are exempt from Connecticut sales tax, and no performance bond is required.