RFP Preferred Contractor List.docx
DOCX document 30 KB Posted
- Attached to
- Preferred Contractor List
- Solicitation number
- 35418
- Issued by
- Hartford County, Connecticut
About this file
This is a Request for Proposal (RFP) issued by the Town of East Windsor, Connecticut, seeking qualified contractors for a Preferred Contractor List to provide maintenance and repair services for Town buildings. The RFP solicits proposals from contractors in five trade categories: Electrician, Plumber, HVAC, Carpenter, and Painter. Services will include preventative maintenance, troubleshooting, repairs, and other building maintenance needs on an as-needed basis. Proposals must be submitted in sealed envelopes to the First Selectman at 11 Rye Street, Broad Brook, Connecticut 06016 by 11:00 a.m. on April 10, 2026. The Town reserves the right to reject any or all proposals at its discretion, and acceptance will be determined by the Director of Public Works/Town Engineer. No performance bond is required. The contract will operate on a three-year term with specific hourly rates for straight time and overtime work outlined for each year.
Compensation is structured on a time and material basis, with contractors providing hourly rates for straight-time work and overtime work, along with a percentage markup on parts and materials for each contract year. Routine service calls must be responded to within 72 hours, while emergency service must be provided within one hour of request, regardless of time of day; the Town will not pay travel time. Contractors must maintain comprehensive insurance coverage including $1,000,000 limits for personal injury and property damage liability, automotive liability, and Workers' Compensation Insurance as required by Connecticut law. Materials purchased by the Town are exempt from Connecticut sales tax. Contractors who fail to meet specified response time requirements may be removed from the Preferred Contractor List.
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Other files
| File | Type | Posted |
|---|---|---|
| 35418_Apr_13_26_solicitation_doc.pdf | ||
| 26-55 Pole Inspection IFB.pdf | ||
| Invitation to Bid - Contractors.docx | DOCX document | |
| 35418_Mar_13_26_solicitation_doc.pdf | ||
| 35418_Mar_16_26_solicitation_doc.pdf | ||
| 35418_Apr_6_26_solicitation_doc.pdf |
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Text version
TOWN OF EAST WINDSOR
ENGINEERING & PUBLIC WORKS
Mailing Address: 11 Rye Street, Broad Brook, CT 06016 Physical Address: 6 Woolam Road, East Windsor, CT 06088
Leonard J. Norton, P.E. - Director of Public Works/Town Engineer- Phone (860) 292-7073, Fax (860) 292-7072
RFP Documents – Preferred Contractor List East Windsor, CT – March 10, 2026 East Windsor Request for Proposal The purpose of this RFP is to obtain proposals for a Preferred Contractor List to be utilized for the maintenance of Town buildings. Projects may include preventative maintenance, normal trouble shooting and repairs and other needs from time to time. Proposals will be submitted to the First Selectman 11 Rye Street, Broad Brook, CT, 06016 by 11:00am April 10, 2026.
INFORMATION FOR BIDDERS
Tax Exemption – Purchase of materials are exempt from Connecticut sales tax.
Proposal – Each proposer shall fill in all blank spaces of the PROPOSAL FORM in ink with no changes made to the form. Each proposal must be in a sealed envelope addressed to the Jason Bowsza First Selectman, 11 Rye Street, Broad Brook, CT, 06016 clearly marked identifying your “Trade”.
Right to Reject Proposals – The town reserves the right to reject any or all proposals if it is the Town’s best interest to do so. Proposals submitted or received after the scheduled closing time for receipt of proposals will be rejected.
Acceptance of Proposals – Acceptance of proposal will be by notice of the Director of Public Works / Town Engineer.
Performance Bond – Not required
RFP FORM – CONTRACTOR SERVICES
Proposers Full Name:_____________________________________________ Contractor Service: __ Electrician __ Plumber __HVAC __ Carpenter __ Painter
| Year One: | Hourly Rate – Straight Time | $__________ from____a.m. to ____p.m. | ||
| Hourly Rate – Over Time | $__________ after ____p.m. & weekends | |||
| Parts/Materials Mark Up | _______% |
| Year Two: | Hourly Rate – Straight Time | $__________ from____a.m. to ____p.m. | ||
| Hourly Rate – Over Time | $__________ after ____p.m. & weekends | |||
| Parts/Materials Mark Up | _______% |
| Year Three: | Hourly Rate – Straight Time | $__________ from____a.m. to ____p.m. | ||
| Hourly Rate – Over Time | $__________ after ____p.m. & weekends | |||
| Parts/Materials Mark Up | _______% |
The undersigned certifies that he has not colluded with any individual or firm that has a competitive interest in responding to this RFP.
Name of Firm: ________________________________________________________________________ Mailing Address: ______________________________________________________________________ Phone Number: ___________________________________ Signature of Proposer: _______________________________________ Title: ______________________ Name and Title (Printed): ________________________________________________________________
Insurance – The Contractor shall have the required insurance which shall be maintained in force until all work performed on this project is completed. All policies shall hold harmless the Town of East Windsor and the Town and its agents shall be named additional insured. Each insurance certificate shall contain a statement by the insurance carrier not to cancel the policy except upon thirty – (30) days notice to the Town.
Schedule of Insurance:
Manufacturer’s and Contractor’s Liability:
| Personal Injury Liability | $1,000,000 Per Person | |
| $1,000,000 per occurrence | ||
| Property Damage | $1,000,000 per occurrence |
Automotive Liability:
| Personal Injury | $1,000,000 per person | ||
| $1,000,000 per occurrence | |||
| Property Damage Liability | $1,000,000 per occurrence |
Town’s Protective Liability:
| Personal Injury Liability | $1,000,000 per person | |||
| $1,000,000 per occurrence | ||||
| Property Damage Liability | $1,000,000 per occurrence |
The Contractor shall also carry Worker’s Compensation Insurance as required by the State of Connecticut and any other applicable laws and regulations for all employees engaged in work under the Contract.
Service and Labor – It is the intent of the Town to utilize the Preferred Contractor List to provide repair/maintenance to Town buildings. Contractors may be utilized to respond to various issues on an as needed basis. The contract prices shall be based on time and material with a percentage mark-up on materials.
Routine calls shall be responded to within 72 hours after the request is initiated. Emergency service shall be provided within one hour of request, regardless of when the request is made. The Town will not pay travel time. Failure to respond within the specified time limits may result in the contractor being removed from the Preferred Contractor List.
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