35418_Apr_6_26_solicitation_doc.pdf

This is a Request for Proposals (RFP) issued by the Town of East Windsor, Connecticut, for the establishment of a Preferred Contractor List to support building maintenance services. The procurement seeks qualified contractors across five trade categories—Electrician, Plumber, HVAC, Carpenter, and Painter—to provide preventative maintenance, troubleshooting, repairs, and other facility-related services on an as-needed basis. The vendor question and answer period runs from March 12, 2026 at 7:30 a.m. EDT through April 3, 2026 at 11:00 a.m. EDT, with sealed proposals due to the First Selectman's office at 11 Rye Street, Broad Brook, Connecticut 06016 by 11:00 a.m. on April 10, 2026. The contract term is three years. No specific site visits or bidders' conferences are identified in the solicitation documents. Leonard Norton (860-292-7073 or lnorton@eastwindsor-ct.gov) serves as the primary contact for inquiries.

Compensation is structured on a time and material basis, including hourly rates for straight-time and overtime work plus a percentage markup on parts and materials for each contract year. Payment terms are Net 30 Days with Free On Board Destination delivery. Selected contractors must maintain comprehensive insurance coverage, including $1,000,000 limits for personal injury and property damage liability, automotive liability, and Workers' Compensation Insurance as required by Connecticut law. Critical service response requirements mandate routine calls be addressed within 72 hours and emergency services within one hour of request, regardless of time of day, with contractors subject to removal from the list for failure to meet these standards. No performance bond is required, and materials purchased by the Town are exempt from Connecticut sales tax. The RFP does not specify an estimated total value, set-aside designations, incumbent contractor information, or funding sources. The Town reserves the right to amend or terminate the RFP, accept or reject proposals in whole or in part, and waive informalities or non-material deficiencies.