Pre-Solicitation Notice - DRAFT Management of Airport Rental Car Center Fueling Facility

Broward County, Florida, through its Aviation Department, is issuing a Request for Proposals (RFP No. GEN2129832P1) to procure management and operational services for the Rental Car Center Fueling Facility at Fort Lauderdale-Hollywood International Airport. The selected vendor will be responsible for comprehensive management, operation, and maintenance of the facility, including oversight of an underground storage tank farm with approximately 150,000 gallons of fuel capacity, fuel dispensing systems, inventory management, maintenance of all fuel-related equipment, coordination of fuel deliveries for rental car concessionaires, and compliance with all environmental and safety regulations. The contract will be structured as an open-end agreement with a three-year initial term and four one-year renewal options. Vendors must submit pricing as a breakdown of annual management fixed fees and payroll operating expenses for salaries and wages over the three-year initial term, and a bid bond equal to five percent of the total proposed price is required. Evaluation will be conducted using a 100-point scoring system comprising vendor qualifications and experience (25 points), project approach and management plan (35 points), past performance and references (15 points), location preference (5 points), and pricing (20 points). Key deadlines include a mandatory pre-proposal meeting and site visit scheduled for May 13, 2026, from 9:00 AM to 12:00 PM EDT, with vendor questions due by May 6, 2026, at 5:00 PM EDT, though specific opening and closing dates for proposal submission will be announced in the final advertised solicitation.

This solicitation is not reserved for small business enterprises or county business enterprises, though the County encourages their participation, and no set-aside restrictions apply to eligible vendors. All responding firms must comply with extensive requirements including living wage ordinance provisions, bonding and insurance with a minimum of $5 million general liability coverage, criminal history screening certifications, environmental compliance obligations, airport security protocols, and federal requirements including Title VI civil rights provisions and Buy American preferences for any federally funded components. No incumbent vendor or current contractor information is specified in the available documentation. The contract will be funded entirely by County funds, and no specific award value or budget range has been disclosed in the pre-solicitation notice, which remains in draft status subject to change prior to final advertisement.