1-Pre-Solicitaton Notice DRAFT RFP No. GEN2129832P1, Management of Airport Rental Car Center Fueling Facility.pdf

Project Details

GEN2129832P1 - Management of Airport Rental Car Center Fueling Facility BPRO Electronic Procurement System Back to list

Project: Management of Airport Rental Car Center Fueling Facility

Ref. #: GEN2129832P1

Department: FASD - Purchasing

Type: RFP

Status: DRAFT

Open Date: --

Questions Due Date: May 6th 2026, 5:00 PM EDT

Contact Information:

Michael Mullen (Primary), Latoya Clark-Forbes (Alternate), mmullen@broward.org

Close Date: --

Days Left: --

Contract Duration:

Open-End; Three-Year Initial

Contract Renewal:

Four One-Year Renewals

Bid Validity:

Not Applicable

Bonding Required:

Yes

Total Amount of Pass-Thru Allowance (Initial Term or Fixed):

OESBD Designation Goal Participation Type (Non-Multi):

DRAFT

https://broward.bonfirehub.com/portal https://broward.bonfirehub.com/portal/

No Goal

OESBD Designation Goal Participation Type (Multi):

No Goal

Goal Assigned Percentage (0 if No Goal):

Public Works/Construction:

No

Project Description:

Scope of Work:

The Broward County Aviation Department is seeking a qualified firm for the management, operation, and maintenance of the Rental Car Center Fueling Facility at the Fort Lauderdale-Hollywood International Airport.

Requested Information: BPRO's Requested Information section identifies "required" and "optional" items for submittal, however all documents and information are relevant to the evaluation process. Therefore, vendors are strongly encouraged to provide all files at time of submittal, including those listed as “optional” in BPRO, to enable a timely and comprehensive review by the County.

Solicitation Provisions/Requirements: (Vendor is cautioned that this is a summary only and the full solicitation must be reviewed).

- Living Wage

- Bonding Requirements

- Title VI Requirements

Office of Economic and Small Business Development Requirements:

- Procurement Preferences for Small Business Enterprises (SBE) and County Business Enterprises (CBE)

Florida House Bill 433 (2024) provides that, effective September 30, 2026, political subdivisions may not through its purchasing or contracting procedures seek to control or affect the wages or employment benefits provided by its vendors. Notwithstanding any other provision in this solicitation to the contrary, if this solicitation is awarded on or after 9/30/26, the following local regulations will not apply to this solicitation: the Living Wage Ordinance (Section 26-100, et seq., Broward County Code of Ordinances); the Broward County Prevailing Wage Ordinance (Section 26-5,et seq., Broward County Code of Ordinances); the Broward County Domestic Partnership Act of 1999 (Section 16½-150, et seq., Broward County Code of Ordinances); and Sections 26.40 through 26.42 of the Broward County Administrative Code regarding employee retention.

For the purposes of Evaluation Criteria pricing, Vendors must submit pricing (for Evaluation Criteria, Item 5) that does not include Living Wage Ordinance requirements (ex. wage rates or other benefits as specifically prescribed by LWO), as this contract is anticipated to be awarded after October 1st.

Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the Questions due date. The County will respond to questions in BPRO (Messages section).

Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and

DRAFT

time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.

Important Events:

Commodity Codes:

NIGP 90532 Concessions, Airport: Business Center NIGP 90536 Concessions, Airport: Miscellaneous NIGP 90606 Airports, Lighting, Fueling, Navaids, Architectural Services NIGP 90911 Airport Facility Maintenance and Repair NIGP 92845 Fueling Services, Mobile, Vehicle NIGP 95803 Airport Management Services

NIGP 9564940 MANAGEMENT

NIGP 9581539 FACILITY MANAGEMENT SERVICES

Supporting Documentation:

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Status Event Name

Location Description Dates

UPCOMING Open Date

Online Portal Posting date for the Opportunity -- N/A

UPCOMING Close Date

Online Portal Deadline for Submissions -- N/A

UPCOMING Quest ions Due Date

Online Portal Deadline to submit Questions May 6th 2026, 5:00 PM EDT N/A

UPCOMING Pre-P ropos al Me eting and S ite Vis it

Pre-Proposal Meeting: In Person and/or Microsoft Teams; Pre- Proposal Meeting Physical Location:

[XXXX]; Site Visit: Rental Car Center Fueling Facility

Pre-Proposal Meeting: In Person a nd/or Microsoft Teams; Pre-Propos al Meeting Physical Location: [XXX XXX], Conference Room [XXXX]; S ite Visit: Rental Car Center Fueling Facility. Attendance at the Pre-Prop osal meeting and Site Visit are Opti onal. This information session pres ents an opportunity for vendors to a sk any questions regarding the pro posal requirements. Copy and past e Link into your browser: https://tea ms.microsoft.com[XXXXXXXXX], O r, dial by phone: [XXXXXXX], Phon e Conference ID: [XXXXXXX]. The Site Visit will commence immediatel y after the Pre-Proposal Meeting.

May 13th 2026, 9:00 AM EDT - May 13th 2026, 12:00 PM EDT No

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File Type Description

Agreement Exceptions - RFP-RFQ-RLI.docx Documentation May 9th 2025, 7:28

AM EDT

Agreement, GEN2129832P1.docx Documentation Apr 9th 2026, 12:02

PM EDT

Bid Bonds Performance and Payment Bonds and Surety Qualification Requirements.pdf

Documentation Apr 10th 2026, 4:34

PM EDT

Criminal History Screening Practices Certification.docx Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Domestic Partnership Act Certification - RFP-RFQ-RLI.docx Documentation Complete and sign this form.

May 9th 2025, 7:28

AM EDT

ETS Vendor Security Questionnaire (VSQ), GEN2129832P1.xlsx Documentation Jun 26th 2025, 3:30

PM EDT

Evaluation Criteria, GEN2129832P1.pdf Documentation Apr 10th 2026, 4:23

PM EDT

Instructions to Vendors, GEN2129832P1.docx Documentation Mar 24th 2026, 11:11

AM EDT

Insurance Requirements, GEN2129832P1.pdf Documentation Dec 22nd 2025, 11:04

AM EST

Litigation History.docx Documentation Apr 9th 2026, 12:10

PM EDT

Living Wage Ordinance Requirements.docx Documentation Complete and sign this form.

Feb 14th 2025, 11:48

AM EST

Lobbyist Registration Requirement Certification.docx Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Location Certification - RFP-RFQ-RLI.docx Documentation Complete and sign this form.

May 9th 2025, 7:29

AM EDT

OESBD - Procurement Preferences SBE-CBE.docx Documentation Apr 9th 2026, 8:52 AM

EDT

OESBD Affiliated Entities of the Principals Certification.docx Documentation Complete and sign this form.

Sep 6th 2024, 1:09

PM EDT

Pricing Worksheet, GEN2129832P1.pdf Documentation Apr 10th 2026, 4:49

PM EDT

Responsbility Summary - GEN2129832P1.docx Documentation Responsibility Summary Mar 19th 2025, 2:01

PM EDT

Scope of Services, GEN2129832P1.docx Documentation Mar 24th 2026, 9:59

AM EDT

Security Requirements.docx Documentation Sep 7th 2024, 12:18

PM EDT

Subcontractors-Subconsultants-Suppliers Requirement.docx Documentation Complete and sign this form.

Jun 13th 2025, 2:36

PM EDT

Summary of Vendor Rights for Broward County Competitive Solicitations.docx

Documentation Sep 6th 2024, 1:09

PM EDT

Title VI Solicitation Notice.pdf Documentation Mar 24th 2026, 1:31

PM EDT

Vendor Questionnaire and Standard Certifications - RFP-RFQ- RLI.docx

Documentation Complete and sign this form.

Apr 9th 2026, 12:12

PM EDT

Vendor Reference Verification - RFP-RFQ-RLI - GEN2129832P1.docx

Documentation Jun 13th 2025, 2:39

PM EDT

Volume of Previous Payments Attestation - RFP-RFQ-RLI.docx Documentation May 9th 2025, 7:29

AM EDT

Requested Information:

Listed below are the documents and information needed to complete your submission:

Required with submission

Submit with proposal or within three business days of County's request

Submit with RFP; County will not request after submittal

Document Takers

Interested Contractors

Name Type

Location Certification RFP RFQ RLI File Type: Any (.*) Multiple REQUIRED

Vendor Proposal (Including Evaluation Criteria Responses) File Type: Any (.*) Multiple REQUIRED

Pricing Worksheet File Type: PDF (.pdf) Multiple REQUIRED

Proposal Bond or Alternate Bid Security File Type: Any (.*) Multiple REQUIRED

Domestic Partnership Act Certification RFP RFQ RLI File Type: Any (.*) Multiple REQUIRED

Living Wage Ordinance Written Declaration File Type: Any (.*) Multiple REQUIRED

Name Type

Vendor Questionnaire and Standard Certifications RFP RFQ RLI File Type: PDF (.pdf) Multiple OPTIONAL

Broward County Local Business Tax Receipt File Type: Any (.*) Multiple OPTIONAL

ETS Vendor Security Questionnaire File Type: Any (.*) Multiple OPTIONAL

Certificate of Insurance/Letter from Insurance Carrier or Requirements File Type: Any (.*) Multiple OPTIONAL

Criminal History Screening Practices Certification File Type: Any (.*) Multiple OPTIONAL

Litigation History File Type: Any (.*) Multiple OPTIONAL

Lobbyist Registration Requirement Certification File Type: Any (.*) Multiple OPTIONAL

OESBD Procurement Preferences for SBE CBE File Type: PDF (.pdf) Multiple OPTIONAL

OESBD Affiliated Entities of the Principals Certification File Type: Any (.*) Multiple OPTIONAL

Vendor Reference Verification RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Volume of Previous Payments Attestation RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

Subcontractors Subconsultants Suppliers Requirement File Type: Any (.*) Multiple OPTIONAL

Name Type # Files

Agreement Exception RFP RFQ RLI File Type: Any (.*) Multiple OPTIONAL

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Vendors # Files Actions zBroward Test Vendor 1 1

Submissions and Prime/Subcontractor Interest

This project is not open for proposal submissions at this time.

Prime/General Contractors Subcontractors

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Vendors Contact Email Phone Subcontract Services

No data available in table

SCOPE OF SERVICES

Management of Airport Rental Car Center Fueling Facility

1. Services Summary

Vendor shall manage, operate, and maintain the Fueling Facility to ensure an uninterrupted fuel supply and adequate fuel inventory. Vendor shall provide all necessary personnel, maintenance services, equipment (including office equipment), and supplies necessary to perform the Services. Vendor shall provide the Services twenty-four (24) hours per day, seven (7) days per week, including all weekends and holidays observed by Vendor and/or Federal, State, and County governments. The Services shall be performed in compliance with the approved Management and Operation Plan (as hereinafter described).

2. Description of the Consolidated Rental Car Center and Fueling Facility

A. Consolidated Rental Car Center. The RCC is the portion of the Joint-Use Facility designated for use by Concessionaires for rental car concession operations and by off- Airport rental car companies for the pickup and drop off of customers, as such area may be expanded, modified, or changed. The RCC includes the associated structures, roadways, facilities, infrastructure improvements to utilities, and other infrastructure on levels one (1) through five (5) of the Joint-Use Facility. Concessionaires utilize levels one

(1) through five (5) of the Joint-Use Facility. Levels six (6) through nine (9) of the Joint-Use Facility are used for public parking.

Each Concessionaire has assigned areas for ready/return cars, customer service, offices, and vehicle QTA on level one (1) of the RCC.

B. Fueling Facility. The Fueling Facility consists of a UST farm with a capacity of approximately one hundred and fifty thousand (150,000) gallons of fuel common to all Concessionaires to accommodate a five (5) day fuel supply. The USTs are located remotely from the dispensing area and include, but are not limited to, multi double-walled tanks, an oil water separator for spill containment, submersible pumps, monitoring and pump control systems, and product lines from the UST to the fuel dispensers.

Fuel islands are located on level one (1) of the RCC with the QTA and contain hoses and dispensers to serve Concessionaires. Each Concessionaire has an assigned QTA with fuel islands. Each fuel island has a twin-hose dispenser spread out on an area approximately nine hundred and ninety (990) feet long, is served by product lines from USTs to the fuel dispensers, and contains a separate metering system for each fuel nozzle to monitor all fueling transactions.

The Fueling Facility has the following life/safety measures:

1. Two (2) hour rated separation with the second (2nd) floor;

2. A complete sprinkler system throughout the Fueling Facility;

3. A foam deluge system at the QTA level;

4. Adequate number and type of fire extinguishers;

5. Automatic shut-off nozzles;

6. Open air wall adjacent to the dispensing areas;

7. Fuel shut-off switches;

8. Electrical equipment designed for operation in flammable vapor and explosive environments;

9. Concrete filled bollards at each dispenser;

10. A spill prevention/intervention and containment system;

11. Data connection to the communication carrier;

12. A safety plan that includes spill prevention and mitigation procedures and related safety information, employee training, mandated operation rules and regulations for the Rental Car Concessionaires, and certification of RCC fuelers;

13. Fire lanes on both sides of the fuel islands; and

14. An appropriate signage system which includes informational, restrictive, mandatory, and warning signage.

3. Services Description

Vendor shall provide the following Services during the Term, including, but not limited to:

A. Manage, maintain, and repair all equipment and systems (excluding the ventilation system and the discharge recovery system) associated with the Fueling Facility including, but not limited to, the fuel management reporting system, the fuel distribution network, and all fuel system equipment including, but not limited to, dispensers and dispenser liners, underground fuel tanks, submersible turbine pumps, monitoring transition sumps, monitoring valve sumps, leak detection panel, emergency shut-off switches, underground fuel piping, and fuel system electrical.

B. Coordinate, manage, maintain, and complete fuel deliveries purchased by Concessionaires. Concessionaires’ fuel deliveries shall occur between 10 p.m. and 5 a.m., except when otherwise deemed necessary by the Aviation Department. The operating areas and acceptable routes for tanker trucks will be designated and modified as necessary by the Aviation Department.

C. Monitor and provide daily reports to the Contract Administrator (in a format acceptable to the Contract Administrator) specifying daily fueling inventory levels and all activities associated with fueling inventory.

D. On or before the Effective Date and on or before each yearly anniversary of the Effective Date, prepare an annual maintenance plan, annual management plan, and annual inventory plan and submit same for review and written approval by the Contract Administrator.

E. Manage a County-owned web-based electronic system to monitor and track fuel inventory.

F. Operate and maintain systems that will use Automatic Tank Gauging System (sensor system), OPW-Maglink LX Ultimate LX 5.20.3/PB1.10, Gasboy CFN Plus siteOmat v.6.4.13.109, and any additional equipment and/or electronic systems that may be introduced or identified as necessary during the Term by the Aviation Department.

G. Inspect the entire fuel system and perform tank and line testing as required by County and applicable regulatory agencies.

H. Perform fuel testing for quality evaluation as necessary or as requested by the Aviation Department.

I. Manage, maintain, and gather reports, logs, and checklists that include fuel inventory, fuel usage, fuel testing, inspection reports for fire suppression, ventilation system, drainage system, state, County, and environmental reports, sump, tank, and pipe testing reports, dispenser reports, emergency e-stop reports, sensor ops test reports, overfill tests, alarm logs, and any additional reports, logs, and/or checklists as may be requested or introduced during the Term by the Aviation Department.

J. Maintain, complete, and submit monthly operating and maintenance reports to the Contract Administrator in a format acceptable to the Aviation Department.

K. Provide immediate response to any interruption in fueling services.

L. Upon request by the Aviation Department, observe, coordinate, prepare, and timely provide to the Aviation Department and other applicable regulatory agencies inspection reports (in a format acceptable to the Aviation Department or regulatory agency, as applicable) related to the fire suppression system, ventilation system, drainage systems, and all related systems within the fuel operations area.

M. If requested by the Aviation Department, operate and maintain a County-owned redundant electronic fuel inventory system that provides real-time inventory and generates user-friendly reports.

N. Monitor and report to the Rental Car Concessionaires and fuel suppliers the daily inventory levels and fueling transactions.

O. Ensure that the Fueling Facility at all times during the Term meets and complies with all Applicable Law, Environmental Laws, life/safety measures, and storage tank regulations, including any and all corrective action plans approved by all appropriate government agencies.

P. Periodically conduct drug testing and criminal background checks on Vendor’s employees as required by Applicable Law.

Q. Recommend to the Aviation Department suggested capital improvements and equipment upgrades to the Fueling Facility.

R. Provide to the Contract Administrator any and all information requested in writing by the Contract Administrator (in a format acceptable to the Contract Administrator);

Vendor shall provide the requested information within five (5) Calendar days after the Contract Administrator’s written request. Vendor may request additional time to provide County requested information upon approval of Contract Administrator.

S. Secure and maintain in full force and effect during the Term of this Agreement all required registrations, licenses, permits and all other items that may be required in order to provide an uninterrupted fuel supply, fuel storage tank, and fuel dispensing activities.

It shall be the sole responsibility of Vendor to apply for, secure, and maintain any and all necessary licenses and permits, and to ensure that all such licenses and permits list Vendor as the operator, licensee and/or permittee, and if necessary, County, as the owner of the fuel facility. Vendor must possess, and keep current during the Term of this Agreement, all State and local licenses required to perform the Services, including but not limited to, those necessary to perform repairs on fuel equipment, a Certified Pollutant Storage Contractors license, and Class A and Class B UST operator certification.

4. Environmental, Safety, and Security

A. Prepare and timely provide all reports and plans required by the United States Environmental Protection Agency, the Florida Department of Environmental Protection, and any other applicable agencies for the Fueling Facility including, but not limited to, the Spill Prevention, Control, and Countermeasure Plan, which such plan must receive written approval (prior to submission by Vendor) from the Aviation Department and all applicable regulatory agencies.

B. Maintain the highest standard of safety for all users of the RCC in full compliance with all Applicable Law.

C. Cooperate with the Aviation Department and other appropriate governmental agencies to ensure the highest practical standard of security against terrorism and crime relating to the operation and management of the Fueling Facility.

D. Respond to any and all fuel spillage from or on the Fueling Facility in accordance with all Applicable Law and any County approved written plan provided by Vendor.

Vendor shall prepare and submit all required regulatory incident and/or discharge notification reports as required by Applicable Law.

E. Vendor shall assist the Aviation Department in the planning, staging, and implementation of safety drills required by any regulatory agencies and any additional safety drills deemed necessary by the Aviation Department, in its sole discretion. Vendor shall assist the Aviation Department in the development of a written safety plan for the entire quick turn-around area (“QTA”).

F. By the Effective Date of this Agreement, prepare and implement a safety and maintenance prevention plan which shall include all components of the fueling system.

Such safety and maintenance prevention plan must be approved in writing by the Aviation Department.

G. With respect to fuel deliveries, Vendor shall (i) ensure that all fuel deliveries comply with Applicable Law, (ii) monitor the storage of all fuel deliveries, (iii) monitor the dispensing and leak detection equipment, and (iv) properly respond to all alarms and events in connection with any fuel deliveries.

H. Ensure that the Fueling Facility complies with all Applicable Law. Vendor shall be responsible (at Vendor’s sole cost) for all corrective actions (excluding any previously identified corrective actions that have been included within a County capital improvement project), fines, and enforcement actions that may be brought or assessed against County or in connection with the Fueling Facility.

5. Managerial Approach

Vendor must ensure that the persons responsible for Vendor’s performance of the Services and, to the extent applicable, identified below (collectively, “Key Personnel”), are appropriately trained and experienced and have adequate time and resources to perform the Services in accordance with the terms of this Agreement. In order to make a change to the composition of the Key Personnel, Vendor must provide County with thirty (30) days’ advance written notice (or as much advance notice as is possible if thirty (30) days’ notice is not possible) regarding such proposed changes and the management plan associated with such proposed changes. County shall have the right, in its sole discretion, to approve or reject any proposed changes to Key Personnel. County shall not be responsible for any costs associated with a change in Key Personnel.

6. Training

Vendor shall provide (or cause to be provided) the following training as part of the Services:

A. Implement, administer, maintain, and ensure completion of (prior to engaging in fueling of vehicles at the RCC) a Class C State Operator fuel trainer program for Vendor’s employees and the employees of the Rental Car Concessionaires. Vendor shall ensure that Vendor’s employees are properly trained, qualified, and permitted to perform fueling operations. Vendor shall maintain records of each individual that attends and successfully completes the Class C State Operator fuel trainer program.

B. Ensure that all RCC fuelers have received the Class C State Operator fuel trainer program training and are properly certified and permitted to perform the fueling of vehicles at the RCC.

7. Management and Operation Plan

Vendor shall provide their Management and Operation Plan (“M & O Plan”) which includes the manner in which all Services shall be accomplished, sets forth best industry standards and practices relating to the performance of the Services, and proactively addresses all environmental issues. The best industry standards and practices include recommendations by industry leaders, including, but not limited to, the American Petroleum Institute and the National Fire Prevention Association. Vendor shall update the M & O Plan annually and submit such updated plan to the Contract Administrator for review and written approval at least sixty (60) days prior to the beginning of each Agreement Year. Vendor shall implement all of the Contract Administrator’s recommendations into the M & O Plan. Vendor shall comply with the procedures, methods, and practices in each approved M & O Plan.

8. Operational Standards and Staffing

Vendor shall provide, at Vendor’s sole cost, all personnel, equipment, uniforms, and supplies necessary to perform the Services. Vendor shall be responsible for all of Vendor’s employee costs, including, but not limited to, wages and benefits.

A. The Contract Administrator shall provide Vendor via written notice (email notice only is acceptable) the contact information of one (1) or more Aviation Department employee(s) to whom communications pertaining to day-to-day communications related to the Services shall be directed. Vendor shall communicate with such designated Aviation Department employee(s) as needed. The Contract Administrator shall notify Vendor via written notice (email notice only is acceptable) of any changes to such designated Aviation Department employee(s).

B. The Services shall at all times be performed under the supervision and direction of an active, qualified, and competent local resident manager, or such other qualified employee of Vendor in the absence of the resident manager. The resident manager, or such other qualified employee of Vendor in the absence of the resident manager, shall at all times be subject to the direction and control of Vendor. The resident manager, or such other qualified employee of Vendor in the absence of the resident manager, shall be assigned to the RCC and shall be available twenty-four (24) hours per day, seven (7) days per week, including all weekends and holidays observed by Vendor and Federal, State, and County governments. Vendor shall provide County with the contact information (including telephone number and email address) of the resident manager or such other qualified employee of Vendor in the absence of the resident manager.

C. All of Vendor’s employees performing the Services shall be experienced, fully qualified, and properly licensed to perform the Services in accordance with Applicable Law.

D. Vendor’s employees shall be clean, courteous, efficient, and neat in appearance.

Vendor shall not employ any person to perform the Services, or permit any person in or about the Fueling Facility, who uses improper language, or acts in a loud, boisterous, or otherwise improper manner. Vendor shall immediately remove from the Airport any of its employees that participate in illegal acts, violate Airport rules, or are otherwise detrimental to the public interest. If the Contract Administrator determines that the conduct of any of Vendor’s employees is objectionable, Vendor shall take all steps necessary to eliminate the objectionable behavior.

E. Vendor shall have a sufficient number of employees to properly perform the Services. If the Contract Administrator determines, in their sole discretion, that Vendor has not provided a sufficient number of employees to properly perform the Services, Vendor shall immediately provide additional employees.

F. Vendor shall provide its employees with uniforms and badges which shall be subject to prior written approval by the Contract Administrator. All of Vendor’s employees shall be required to wear such approved uniforms and badges while performing the Services.

G. Vendor shall perform the Services in a skillful and professional manner. The quality of Vendor’s performance of the Services shall be comparable to best local practices and national standards for airports of similar size and volume.

H. If any defalcation, theft, fraud, embezzlement, or other similar crime or suspicion of same occurs, Vendor shall immediately notify the Contract Administrator and shall provide full disclosure to County, including, but not limited to, copies of police reports and investigations, reports to the applicable bonding company and any findings by such bonding company, and reports of any actions taken against Vendor’s employees. Vendor must maintain and enforce a policy of working with appropriate law enforcement officials to prosecute any employee found to be involved in defalcation, theft, fraud, embezzlement, or other similar crime. Vendor shall require all of its employees, prior to performing any of the Services, to sign a statement stating that they are aware that they may be investigated and prosecuted to the fullest extent of the law for any defalcation, theft, fraud, embezzlement, or other similar crime.

I. Upon request by the Contract Administrator, Vendor shall provide (i) periodic operation reports to the Contract Administrator (in a format acceptable to the Contract Administrator) related to operational and preventative maintenance, safety training, and consumables, and (ii) any other reports in compliance with the requirements established by the Contract Administrator.

J. Vendor shall meet with the Contract Administrator monthly to review any complaints or concerns and promptly correct any deficiencies in the Services. The Contract Administrator’s determination as to quality of the Services shall be conclusive, and Vendor shall implement curative measures as expeditiously as possible.

9. Maintenance

A. Vendor shall provide, at its sole cost, all custodial services necessary to maintain its office and work areas in a clean, safe, neat, orderly, sanitary, and presentable condition, and free and clear of all trash, rubbish, debris, rodents, insects, and other pests.

Vendor shall provide for adequate, sanitary handling and timely removal of all trash, garbage, and other refuse resulting from Vendor’s performance of the Services and will deposit such trash, garbage, and other refuse at a site designated by County. Vendor shall use suitable, covered receptacles (provided by County) for all trash, garbage, and other refuse. Piling of boxes, cartons, barrels, or similar items at the Airport or Fueling Facility shall not be permitted.

B. Vendor shall paint Vendor’s office and work areas at the Fueling Facility, if and as required by the Contract Administrator. County shall maintain and make necessary structural repairs to the Fueling Facility, including, but not limited to, the interior windows, doors and entrances, floors, interior walls and ceilings, surfaces of interior columns, elevators, and storm water discharge systems. Vendor shall be responsible for the cost of any repairs performed by County (or caused to be performed by County), due to or in connection with any damage to any areas caused by Vendor or Vendor’s employees. Vendor shall pay the actual costs of such repairs within fifteen (15) days after written demand from County, or County may deduct the repair costs from any payments due to Vendor, as County may elect.

C. Vendor shall immediately notify County of any needed repairs at the Fueling Facility. County shall have no obligation to make repairs unless County determines, in County’s sole discretion, that repairs are necessary. County shall not be liable to Vendor for any damage to persons or property of any kind caused by water or leakage from the roof, water lines, sprinkler, or heating and air conditioning equipment. County shall not be liable to Vendor for any damage to persons or property of any kind caused by damage or disrepair to the structural or permanent portions of the Fueling Facility, unless (i) County has had reasonable opportunity to perform repairs after being notified in writing of the need for same by Vendor, and (ii) any such damage or disrepair shall not have been due to any actions or negligence of Vendor or Vendor’s employees.

D. County shall be responsible for maintaining all utility service lines, electrical equipment (excluding all fuel-related electrical equipment), fire and security alarms, air conditioning, and elevators located at, on, or within the Fueling Facility. Vendor shall have the continuing obligation to promptly report to County any damage, malfunction, or maintenance issues regarding any utility service lines, electrical equipment, fire and security alarms, air conditioning, and/or elevators located at, on, or within the Fueling Facility.

E. County shall have the right to enter the Fueling Facility at any time and for any reason.

F. Vendor shall dispose of Materials in compliance with Applicable Law.

G. Vendor shall not damage or destroy any County fixtures, equipment, or property.

If the Contract Administrator determines, in their sole discretion, that any County fixtures, equipment, or property was destroyed or damaged by Vendor, Vendor shall make all repairs or replacements of same at Vendor’s sole expense. All repairs or replacements shall be of first-class quality in both materials and workmanship and shall be completed in conformity with Applicable Law. If County is required to repair or replace any such fixture, equipment, or property, Vendor shall pay to County the sum paid or the expense incurred by County within fifteen (15) days after County’s written demand or, at County’s election, the amount may be deducted from any payments due Vendor.

H. Vendor shall immediately notify the Contract Administrator of any fire, flood, casualty, or damage to the Fueling Facility or any property located within the Fueling Facility, or any unusual condition or threat thereto.

I. The Contract Administrator shall be the sole judge of the quality of the maintenance and custodial services provided by Vendor. If Vendor refuses or neglects to perform any maintenance obligations required herein, or if County is required to make any repairs or other corrective measures necessitated by the negligent acts or omissions of Vendor or Vendor’s employees, County shall have the right, but not the obligation, to take corrective measures or to make such repairs at the expense of Vendor. If County takes any corrective measures or makes such repairs, Vendor shall pay to County the sum paid or the expense incurred by County within fifteen (15) days after County’s written demand or at County’s election, the amount may be deducted from any payments due Vendor. Prior to commencing any corrective measures or repairs, the Contract Administrator shall give Vendor five (5) days advance written notice, unless the nature of the deficiency necessitates immediate correction or repair, in which event, the Contract Administrator may provide such notice (either before or after the corrective action) as the Contract Administrator deems appropriate under the circumstances.

10. Equipment and Furnishings

County owns all equipment and furnishings located at, on, or within the Fueling Facility as of the Effective Date of this Agreement and County shall retain ownership of all such equipment and furnishings. In addition, County shall retain ownership of all equipment and furnishings that it pays for or reimburses Vendor for during the Term. Title to all items that are paid for or reimbursed by County shall be vested in County immediately upon County’s payment or reimbursement for same. Vendor shall not sell or dispose of County-owned equipment, furnishings, or other items without County’s prior written consent, and any such sale or disposal shall be by methods or procedures approved by County.

11. Disincentive Payments/Charges

A. Purpose. One of County’s primary goals in granting this Agreement is to ensure that the Fuel Facility is fully and appropriately managed. Vendor agrees that County will suffer damage if Vendor fails to meet these standards and that, due to the nature of certain breaches, the actual damage to County would be impractical or very difficult to remedy. As such, in addition to all other remedies available under this Agreement, Contractor shall be subject to the disincentive charges set forth below if Vendor breaches the performance standards specified below. The amounts set forth in the section below have been agreed upon as the Parties’ reasonable estimate of County’s damages in the event of such breach. County’s acceptance of any disincentive payment, as a result of a breach of any performance standard specified below, will not prevent County from exercising any other right or remedy for default available to County under this Agreement.

B. Performance Standard Breaches. The following specified breaches shall be referred to as “Performance Standard Breaches.” Each Performance Standard Breach by Vendor shall be considered a separate occurrence even if multiple Performance Standard Breaches occur within the same event. Therefore, Contractor may be subject to multiple disincentive charges for the same event. Vendor agrees to pay to County the amount specified below as a disincentive charge for the applicable breach:

1. Failure to maintain employee staffing: Failure to maintain staffing in compliance with this Exhibit A – Five Hundred Dollars ($500.00) per occurrence.

2. Failure to maintain reports, checklists, and/or logs: Failure to maintain, complete, or timely submit any required reports, checklists, and/or logs in accordance with this Exhibit A – Fifty Dollars ($50.00) per day for each day that Vendor fails to maintain, complete, or timely submit any required reports, checklists, and/or logs in accordance with this Exhibit A.

3. Failure to comply with cleanliness obligations: Failure to comply with Section 9.A of this Exhibit A – One Hundred Dollars ($100.00) per occurrence.

4. Failure to meet fuel delivery obligations: Failure to comply with Section 3.B (including any timeframes or deadlines set forth therein) of this Exhibit A:

i. First occurrence: Two Hundred Fifty Dollars ($250.00)

ii. Second occurrence: Five Hundred Dollars ($500.00)

iii. Each subsequent occurrence: One Thousand Dollars ($1,000.00)

5. Failure to maintain licenses, permits, and other items: Failure to comply with Section 3.S of this Exhibit A – One Hundred Dollars ($100.00) for each day that Vendor fails to comply with Section 3.S of this Exhibit A.

6. Failure to maintain a safe work environment: Failure to comply with the safety and maintenance prevention plan referenced in Section 4.F of this Exhibit A – One Hundred Dollars ($100.00) per occurrence.

C. Procedure for Declaring Performance Standard Breaches. The determination as to whether performance standards have been breached is at the reasonable discretion of the Contract Administrator. Upon determining the existence of a Performance Standard Breach, the Contract Administrator shall issue a written notice to Contractor of the occurrence of such breach and the County’s claim for the disincentive payment. The notice of Performance Standard Breach shall become final and the applicable disincentive charge shall be immediately due and payable unless the Contract Administrator receives no later than ten (10) days after the Vendor’s receipt of the notice of Performance Standard Breach a written statement from Vendor with Vendor’s evidence that the breach did not occur. The Contract Administrator shall review such evidence and determine, in the Contract Administrator’s reasonable discretion, whether Vendor has demonstrated that the breach did not occur, and notify Vendor of such decision in writing, which decision shall be final; if the Contract Administrator determines that the Performance Standard Breach did occur, Vendor shall immediately pay the applicable disincentive charge.

D. Waiver of Disincentive Payments/Charges. Disincentive charges shall be waived during periods of severe weather, work stoppages, or when other conditions indicate that the failure was unavoidable, as solely determined by the Contract Administrator. Any determination by the Contract Administrator shall be final and conclusive. If Vendor believes the occurrence of a particular event may cause delays, it is the responsibility of Vendor to notify the Contract Administrator of the event and to obtain prior written concurrence that disincentive charges will not be assessed.

12. Other Provisions

A. Vendor and all employees of Vendor parking a personal vehicle on Airport property must park such vehicle in the employee parking areas designated by the

Contract Administrator. County retains the right, at the sole election of the Director of Aviation, to impose a reasonable charge for the privilege of utilizing such employee parking areas.

B. Vendor shall make no improvements, additions, alterations, or modifications, or remove or demolish any portion of the Airport, including, but not limited to, the Fueling Facility, without the Contract Administrator’s prior written consent.

Responsibility Summary

Vendor will manage and maintain the following equipment associated with the Fueling Facility (but not limited to):

(1) Electronic Fuel Inventory System

(2) Fuel Dispensers/Fuel Dispenser Lines

(3) Underground Fueling Tanks/Underground Fuel Piping

(4) Submersible Turbine Pumps

(5) Monitoring Transition Sumps

(6) Monitoring Valve Sumps

(7) Leak Detection Panel(s)

(8) Fuel Management Reporting System

(9) Emergency Shut-Off Switches

Vendor will observe, coordinate, and provide reports to the Contract Administrator regarding (AND, by default, the County’s responsibility will be to manage and maintain) the following equipment associated with the Fueling Facility:

(1) Fuel Area Ventilation System

(2) Fire Alarm System

(3) Communication System

(4) Foam System (interlocked with the Fuel Area Ventilation and Fire Alarm Systems)

(5) Fuel Environment Systems

(6) Structural

The County will manage and maintain the following equipment associated with the Fueling Facility/Rental Car Center:

(1) Discharge Recovery Systems (to include any holding tanks and oil-water separators).

(2) Utility Service Lines

(3) Electrical Equipment (excluding all Fuel-Related Electrical Equipment)

(4) Fire and Security Alarms

(5) Air Conditioning

(6) Interior Windows/Doors/Entrances/Interior Walls and Ceilings

(7) Surfaces of Interior Columns

EVALUATION CRITERIA

Submit responses to all Evaluation Criteria. Vendors who fail to submit information and/or documentation required by any Evaluation Criteria by solicitation’s closing date and time - excluding Reference Forms - may receive no points (if applicable) for the corresponding Evaluation Criteria.

Refer to Instructions to Vendors, Section K, for additional information. Vendors should structure proposal to align with the order of the Evaluation Criteria.

1) Ability of Professional Personnel Maximum Points

A. Describe the qualifications (including any licenses or certifications) and relevant experience of Project Manager and all key staff, including Subconsultants/Subcontractors (Project Team) assigned to this Project.

Include resumes for each Project Team member.

Provide Project Team’s Organizational Chart, identifying key staff, showing roles and/or position titles, firm name, staff names, and lines of authority.

B. Describe Project Manager and all key personnel’s knowledge of the management and maintenance of an indoor, multi-user, large scale fueling facility. Provide prime Vendor’s and key staff’s licenses and certifications.

2) Project Approach Maximum Points A. Describe the Prime Vendor’s Project approach, including use of

Subconsultants/Subcontractors, and completion of all items from the Scope of Services.

i. Describe Vendor’s level of staffing for 24-hour operation.

ii. Describe Vendor’s level of training for staff.

B. Describe how Vendor will manage the facility on a daily basis to ensure an uninterrupted supply of fuel, and describe the method to account for the fuel supply and consumption. Describe how Vendor will use web systems to monitor systems and operations and relay back findings.

C. Provide a Management and Operations Plan (M&O Plan) setting forth the Vendor’s plan for management, maintenance and operation of the Fuel Facility. The M & O Plan shall include the manner in which all Services required shall be accomplished and provide sample reports.

3) Past Performance Maximum Points A. Describe Prime Vendor’s experience on projects of similar nature, scope and duration, along with a detailed description of completion, both on time and within budget, for the past five years.

Provide a minimum of three references for projects described. Refer to Vendor Reference Verification Form and submit as instructed or within three business days after County’s request. Only provide references for non-Broward County

EVALUATION CRITERIA

Board of County Commissioners’ contracts. For County contracts, the County will review performance evaluations in its database for previous or current contracts with the County. The County considers references and performance evaluations in the evaluation of Prime Vendor’s past performance.

4) Location Maximum Points Refer to Location Certification and submit as instructed. Points shall be allocated as follows based on the Prime Vendor’s selection of one of the five options in the Location Certification Form: Option 1 (0 points); Option 2 (5 points); Option 3 (3 points); Option 4 (points range from 0-5 depending on the composition of the joint venture); and Option 5 (0 points).

5) Pricing Maximum Points Refer to Instructions to Vendors for additional instructions and Pricing Worksheet in BPRO to submit as instructed.

Total points awarded for price will be determined by applying the following formula: (Lowest proposed price/Proposer’s price) x 20 = Price Score

TOTAL POINTS

Form Date 9/23/25

Fee

Annual Management (Fixed) Fee Years 1 - 3

Payroll Operating Expenses (Salaries and Wages) Years 1 - 3

Vendor’s Total Proposed Amount:

Pricing Worksheet Management of Airport Rental Car Center Fueling Facility

This completed Pricing Worksheet must be returned with the Vendor's submittal; County will not request after submittal. Refer to Instructions to Vendors, Section A.7 for additional informaton regarding Pricing Requirements and Submittal.

Vendors are required to submit a breakdown of their proposed maximum not-to-exceed Three-Year pricing for Annual Management (Fixed Fees) and Payroll Operating Expenses (Salaries and Wages) as per the Scope of Services. Vendor must complete all tabs enclosed within this Pricing Worksheet. The total amounts from each tab will automatically populate below to calculate the Vendor's Total Proposed Amount.

Instructions:

1) No costs should be duplicated across Fixed Fee and Payroll Operating Expenses categories.

2) The Vendor's total proposed amount will be for the Initial Three-Year term, which will be used in the calculation of the Vendor's points for price, as per the Evaluation Criteria, Section 5.

3) Vendor’s proposed Total Number of Hours Annually for Payroll Operating Expenses may be higher or lower during the term of the resulting agreement. No work is expressed or implied based on Vendor’s estimated quantities provided on the Pricing Sheet.

4) Vendors are informed that their proposed pricing will be used for scoring purposes, and remains subject to negotiation, which may result in a reduction from their proposed pricing.

Total

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Total Proposed Three-Year Amount for Annual Fixed Fees and Payroll Operating Expenses

Contract Year Fixed Fee Amount

Year 1

Year 2

Year 3

Proposed Three-Year Amount for Fixed Fees $0.00

Annual Management (Fixed) Fee

Pricing Worksheet

Titles/Positions PT Positions

(Count) FT Positions

(Count) Loaded Hourly

Rate Total Number of Hours Annually

Year 1 Annual Amount

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Total Amounts Year 1 0.00 0.00 0.00 0.00 0.00

Pricing Worksheet Management of Airport Rental Car Center Fueling Facility

Payroll Operating Expenses (Salaries and Wages) Proposed Part Time (PT) and Full Time (FT) Employee Positions

(Count) FT Positions

(Count) Loaded Hourly

Rate Total Number of Hours Annually

Year 2 Annual Amount

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Total Amounts Year 2 0.00 0.00 0.00 0.00 0.00

Payroll Operating Expenses (Salaries and Wages) Proposed Part Time (PT) and Full Time (FT) Employee Positions

Pricing Worksheet

(Count) FT Positions

(Count) Loaded Hourly

Rate Total Number of Hours Annually

Year 3 Annual Amount

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Total Amounts Year 3 0.00 0.00 0.00 0.00 0.00

Pricing Worksheet Management of Airport Rental Car Center Fueling Facility

Payroll Operating Expenses (Salaries and Wages) Proposed Part Time (PT) and Full Time (FT) Employee Positions

INSTRUCTIONS TO VENDORS

REQUEST FOR PROPOSAL, REQUEST FOR QUALIFICATION, OR REQUEST FOR LETTER OF INTEREST

Vendor is instructed to read and follow the instructions carefully, as any misinterpretation or failure to comply with instructions may lead to Vendor’s submittal being rejected or may affect Vendor’s evaluation.

Vendor MUST submit its solicitation response electronically and MUST confirm its submittal in the electronic bidding system for the response to be deemed valid by the County. Refer to Submittal Instructions.

A. Responsiveness Criteria:

A responsive Vendor means a vendor who submits a response to a solicitation that the Director of Purchasing determines meets all solicitation requirements.

Information and applicable forms, are requested to be submitted by the solicitation’s closing date and time, as instructed. Failure to timely submit may result in the Vendor being deemed nonresponsive per instructions.

The County reserves the right to waive minor technicalities or irregularities as is in the best interest of the County in accordance with Section 21.37(b) of the Broward County Procurement Code.

1. Bond Requirement

A bid bond is required for this solicitation. Vendor must follow the instructions in Bid Bonds, Performance and Payment Bonds, and Surety Qualification Requirements and submit a bid bond in the form of the County’s approved bid bond form, or Alternate Bid Security, per instructions.