PQ List for Land Maintenance

The City of Pittsburgh Office of Management & Budget, on behalf of the Department of Finance, is procuring a Pre-Qualified Master Agreement (PQMA) for Land Maintenance services from qualified lawn service businesses and community-based organizations. The procurement covers routine and emergency maintenance services for approximately 3,100 city-owned properties organized into geographic clusters of approximately 700 parcels each. Deliverables include grass cutting, debris removal and disposal, vegetation removal, routine maintenance activities, and emergency maintenance responses triggered by Code violation notices or 3-1-1 calls. All work must be performed during the growing season, with vendors required to field-verify emergency requests within two business days and complete maintenance within seven calendar days. Applicants must be licensed to do business in Pennsylvania, compliant with City licenses and current on City taxes, located within Pittsburgh city limits, and demonstrate relevant experience in lawn and land maintenance. Minimum insurance requirements include General Liability coverage of $500,000 per occurrence and $1,000,000 aggregate, Workers' Compensation coverage, and Automotive Liability coverage of $500,000 per occurrence and $1,000,000 aggregate, with the City named as additional insured. The initial contract period commences upon the first executed contract and terminates at midnight on December 31, 2027, with compensation fixed at $25 per hour per person and a maximum of five assigned employees per geographic cluster. The application release date is January 29, 2026, with responses due by December 31, 2026, at 5:00 p.m., submitted electronically via email to contracts@pittsburghpa.gov. Initial geographic cluster awards are anticipated between January and April 2026. Performance evaluation will be based on 3-1-1 response metrics, geographic cluster maintenance metrics, and proactive service delivery.

The City has established participation goals for disadvantaged enterprises, including eighteen percent for Minority-Owned Businesses, seven percent for Women-Owned Businesses, and five percent for veteran-owned small businesses, with applicants required to demonstrate good faith efforts to achieve these participation goals and submit completed MBE/WBE/Veteran-Owned Solicitation and Commitment Forms. The City encourages participation from these designated enterprise categories but does not appear to have established formal set-asides that restrict competition exclusively to these groups. No incumbent vendors or current contractors are identified in the procurement documentation. Contractors must provide all labor, tools, equipment, materials, and technology necessary to perform services and must dispose of materials at Allegheny County landfills or City-approved Department of Public Works locations. Monthly invoices are due by the 15th of each month for work performed in the prior month. No specific overall award value or budget range is disclosed; submission of an application does not guarantee placement on the Pre-Qualified List or any award of future work, as the City will solicit bids for specific land maintenance work from approved vendors on an as-needed basis.