Portable Changeable Message Sign

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services, is requesting bids on portable changeable message signs with bids due June 19, 2026 at 10:30 a.m. Eastern Time and questions due June 12, 2026.

The procurement seeks five Ver-Mac PCMS-210 large trailer-mounted signs and two Ver-Mac PCMS-210 medium signs, or equivalent products meeting NHDOT specifications. Large signs have a 136-inch width capable of displaying 3 lines of 18-inch-high letters with 8 characters per line; medium signs have a 96-inch width capable of displaying 3 lines of 12-inch-high letters with 8 characters per line. All equipment must be new, current model year, and unused. Each unit includes full-matrix LED dynamic message display, wireless and wired communications equipment, hardware, software, delivery, integration, training, and warranty.

Vendors must demonstrate a minimum of 5 years of prior experience manufacturing large and medium outdoor PCMS systems and must have at least 10 different LED PCMS systems currently in operation using the National Transportation Communications ITS Protocol (NTCIP 1203 v02). Mandatory training on sign operation, maintenance, communication systems, and remote software control must be provided at the delivery destination with seller-provided materials. A one-year manufacturer's warranty covering all parts, labor, shipping, and expenses is required.

Delivery must be coordinated to the NHDOT Bureau of Mechanical Service in Concord, New Hampshire within 30 days of purchase order receipt, Monday through Friday between 8:00 a.m. and 2:30 p.m., with at least 24 hours advance notice. All vendors must be registered to conduct business in New Hampshire and maintain a completed vendor application with the Bureau of Purchase and Property prior to award. Bid prices must be firm, stated in US dollars, F.O.B. Destination with all delivery and associated costs included. Payment is Net 30 via ACH transfer. The State reserves the right to reject any or all bids and to make awards by individual items. Bid response is valid for 180 days from the due date.