addendum-1-bid-184-26.pdf
PDF 201 KB Posted
- Attached to
- Portable Changeable Message Sign
- Solicitation number
- Bid 184-26
- Issued by
- Merrimack County, New Hampshire
About this file
This addendum to Bid Invitation 184-26 issued by the New Hampshire Division of Procurement and Support Services clarifies specifications and equipment models for a portable changeable message sign procurement. The State has revised the bid offer to specify Ver-Mac PCMS-1500 units for the five large trailer-mounted message boards and Ver-Mac PCMS-320 units for the two medium trailer-mounted message boards, replacing the previously listed PCMS-210 models. The bid closing date remains June 19, 2026 at 10:30 a.m. Eastern Time. Four questions from potential bidders have been addressed: the State confirmed the specific equipment models, agreed to add "character cards" terminology to Section 3.6.2 of the specifications, accepted internal or external antenna mounting options as an alternative to the originally specified external-only installation near the modem, and agreed to accept sign versions without handheld controller capabilities. All changes supersede previously submitted documents and must be included with bid submissions.
The specification modifications expand flexibility for vendors regarding antenna installation locations and controller interface options while maintaining performance standards for the modular sign face design and communication systems. Bidders must submit their responses with these addendum changes incorporated, and all other specifications remain valid and unchanged. Prospective vendors should review complete bid documentation and all addendums available on the New Hampshire Department of Administrative Services purchasing website prior to submission.
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Other files
| File | Type | Posted |
|---|---|---|
| bid-184-26--1-.pdf | ||
| attachment-1-bid-184-26.pdf | ||
| bid-184-26-award.pdf |
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Text version
STATE OF NEW HAMPSHIRE
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6398
Date of Change: June 15, 2026
ADDENDUM # 01 TO BID INVITATION 184-26
DATE AND TIME OF BID CLOSING: 6/19/2026 10:30 AM
FOR: PORTABLE CHANGEABLE MESSAGE SIGN
Question 1: Please confirm the item models for the message signs in the offer sheet.
State Response: The medium size message board should be a Ver-Mac PCMS-320 and the large size message board should be a Ver-Mac PCMS-1500.
Question 2: Is the State willing to accept a change to the wording in Section 3.6.2 of the Attached Specifications to add the wording “character cards” after each mention of modular?
State Response: The State will amend the specifications in Section 3.6.2 to add “character cards” after each mention of modular.
Question 3: Section 3.4.9 requires “The antenna with a standard “MOT” mount shall be externally mounted as close to the modem as possible in order to reduce cable loss; it shall not be installed on the extendable portions of the sign structure, inside the control cabinet, or where it has the potential to be damaged during transportation or during deployment.” Our antenna is inside the batter box near the touchscreen.
State Response: The State will accept an antenna mounted internally or externally.
Question 4: Section 3.4.1 requires “The sign’s controller shall be capable of being controlled on site from a hand held or built in user interface tenninal. A hand held tenninal shall be used as an interface to the controller and shall be provided as part of this procurement. The tenninal must be environmentally sealed. The user interface for local control shall be provided for each unit.” We do not offer hand held option.
State Response: The State will accept a version without a hand held controller.
Bid Currently Reads:
26. OFFER:
26.2
QTY UNIT DESCRIPTION UNIT COST EXTENDED
COST
5 EA Ver-Mac PCMS-210 Trailer Mounted Large Message Board Sign or equivalent $ $
2 EA Ver-Mac PCMS-210 Trailer Mounted Medium Message Board Sign or equivalent $ $
TOTAL $
Change Bid to Read (change is highlighted):
26. OFFER:
26.3
QTY UNIT DESCRIPTION UNIT COST EXTENDED
COST
5 EA Ver-Mac PCMS-1500 Trailer Mounted Large Message Board Sign or equivalent $ $
2 EA Ver-Mac PCMS-320 Trailer Mounted Medium Message Board Sign or equivalent $ $
TOTAL $
Attachment 1 NHDOT PCMS Specifications Currently Reads:
3.6.2 The sign face shall be modular in design to allow for ease in replacement of faulty components. There shall be no less than 10, equal size, modules per sign that are quickly replaceable in the field. The sign face shall be equipped with a sighting device so the operator may optimize the sign display for oncoming traffic. The sign face shall be able to rotate 360-degrees and will be lockable at any position along these 360-degrees.
3.4.9 A Manufacturer approved, outdoor rated, UV protected, multi-band cellular antenna that operates on the frequency bands listed in Table-I with low-loss cable shall be provided and installed on each PCMS. The antenna with a standard "MOT" mount shall be extemally mounted as close to the modem as possible in order to reduce cable loss; it shall not be installed on the extendable portions of the sign structure, inside the control cabinet, or where it has the potential to be damaged during transportation or during deployment. Hole(s) drilled into the controller cabinet shall be drilled on the sides or underside of the cabinet to allow for antenna base or antenna bracket mounting and RF cable entry. Holes shall NOT be drilled into the top of the controller cabinet.
Change Attachment 1 NHDOT PCMS Specifications to Read:
3.6.2 The sign face shall be modular character cards in design to allow for ease in replacement of faulty components.
There shall be no less than 10, equal size, modules character cards per sign that are quickly replaceable in the field. The sign face shall be equipped with a sighting device so the operator may optimize the sign display for oncoming traffic. The sign face shall be able to rotate 360-degrees and will be lockable at any position along these 360-degrees.
3.4.9 A Manufacturer approved, outdoor rated, UV protected, multi-band cellular antenna that operates on the frequency bands listed in Table-I with low-loss cable shall be provided and installed on each PCMS. The antenna with a standard "MOT" mount shall be extemally or internally mounted as close to the modem as possible in order to reduce cable loss; it shall not be installed on the extendable portions of the sign structure or where it has the potential to be damaged during transportation or during deployment. Hole(s) drilled into the controller cabinet shall be drilled on the sides or underside of the cabinet to allow for antenna base or antenna bracket mounting and RF cable entry. Holes shall NOT be drilled into the top of the controller cabinet.
PURCHASING AGENT: Devin Lahey Email: NH.Purchasing@das.nh.gov
NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE
PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER
SPECIFICATIONS REMAIN UNCHANGED AND VALID.
RESPONDENT BUSINESS NAME: ______________________________________________________________
ADDRESS: __________________________________________________________________________________
PRINT NAME: __________________________________SIGNATURE: ________________________________
TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________
Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.
mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx
| 26. Offer: |
| 26. Offer: |
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