bid-184-26-award.pdf

This is a Bid Summary and Award Document from the New Hampshire Department of Administrative Services, Division of Procurement Support Services, for the procurement of portable changeable message signs (Agency RQ 184-26). The procurement sought five Ver-Mac PCMS-1500 trailer-mounted large message board signs and two Ver-Mac PCMS-320 trailer-mounted medium message board signs, or equivalent products meeting specifications. The large signs feature a 136-inch width capable of displaying 3 lines of 18-inch-high letters with 8 characters per line, while medium signs have a 96-inch width capable of displaying 3 lines of 12-inch-high letters with 8 characters per line. All equipment must be new, current model year, and include full-matrix LED dynamic message displays, wireless and wired communications equipment, hardware, software, delivery, integration, training, and a one-year manufacturer's warranty. Bids were due June 19, 2026 at 10:30 a.m. Eastern Time. The bid tabulation received five bidders, with Northeast Traffic Technologies, LLC awarded as the lowest responsive bidder.

The award recommendation shows Northeast Traffic Technologies, LLC submitted a total extended cost of $135,857.58, comprising $99,998.30 for the large signs (at $19,999.66 per unit) and $35,859.28 for the medium signs (at $17,929.64 per unit). Pricing terms require firm bids stated in US dollars with F.O.B. Destination delivery included, and payment is Net 30 via ACH transfer. Delivery must be coordinated to the NHDOT Bureau of Mechanical Service in Concord, New Hampshire within 30 days of purchase order receipt, Monday through Friday between 8:00 a.m. and 2:30 p.m. All vendors were required to demonstrate a minimum of 5 years of prior experience manufacturing large and medium outdoor PCMS systems and must have at least 10 different LED PCMS systems currently in operation. Mandatory training on sign operation, maintenance, communication systems, and remote software control must be provided at the delivery destination. The vendor was confirmed not to be debarred or suspended on Sam.gov and provided a Dun & Bradstreet report on file.