Portable and Mobile Radio Equipment and Maintenance

Brevard County Purchasing Services is requesting sealed bids for provision and maintenance of Project 25 (P25) public safety user terminal equipment (UTE) serving 45 public safety agencies on the Brevard County Public Safety Radio System under Bid No. B-4-26-30, with bids due August 14, 2026 at 10:00 a.m. and questions due August 7, 2026 at 5:00 p.m.

The vendor must deliver preventive maintenance, programming, repairs, and miscellaneous technical services including quality assurance checks on new equipment, radio software updates, and Logical Identification changes. Emergency service response is 24/7 with technical personnel on-site within one hour of notification. The contractor must maintain a minimum inventory of replacement equipment and parts available immediately in Brevard County, with all other parts available within three business days. All encryption must use Advanced Encryption Standard (AES) only, and radios must feature multikey capabilities for multi-agency communications. The vendor is prohibited from providing remote programming capabilities or encryption key loading, which remain exclusive to the contractor or Brevard County radio administration.

The contract term is five years from the date of last signature on the executed contract, with pricing adjustments available only after 12 months and subject to written County approval. All prices must remain firm for 90 days from bid opening and include FOB destination delivery to any point within the County.

The vendor must have a minimum of five years of experience in P25 equipment and maintenance and must submit a letter from the equipment manufacturer certifying the partnership. Subcontracting is not permitted. Required insurance includes general liability of $1 million combined single limits, auto liability of $1 million combined single limits, workers' compensation coverage, and professional liability of $2 million per claim. Sealed bids must be submitted to Brevard County Purchasing Services, 2725 Judge Fran Jamieson Way, Building C, Suite C-303, Viera, FL 32940. The County reserves the right to award by individual items, groups of items, or combinations thereof and permits any state or local government agency to utilize the contract under the same terms and conditions.