Bid_Tabulation__Names_Only.pdf

This is a bid tabulation document for Brevard County Purchasing Services in Florida, identifying bidders for Bid No. B-4-26-30 for Portable and Mobile Radio Equipment and Maintenance. The procurement seeks sealed bids for provision and maintenance of Project 25 (P25) public safety user terminal equipment (UTE) serving 45 public safety agencies on the Brevard County Public Safety Radio System. The scope encompasses preventive maintenance, programming, repairs, and miscellaneous technical services including quality assurance checks on new equipment, radio software updates, and Logical Identification changes. Bids were opened on August 14, 2026 at 10:00 a.m., with questions due by August 7, 2026 at 5:00 p.m. The contract term is five years from the date of last signature on the executed contract. Two vendors submitted bids: Communications International, Inc. (Rockledge, FL) and Motorola Solutions, Inc. (Chicago, IL), with bids currently under evaluation.

The vendor must meet stringent operational and insurance requirements, including delivery of emergency service response on a 24/7 basis with technical personnel on-site within one hour of notification and maintenance of minimum inventory of replacement equipment and parts immediately available in Brevard County. All encryption must utilize Advanced Encryption Standard (AES) only, and remote programming capabilities and encryption key loading are prohibited from vendor provision. The contractor must possess a minimum of five years of experience in P25 equipment and maintenance and submit a letter from the equipment manufacturer certifying partnership. Subcontracting is not permitted. Required insurance includes general liability of $1 million combined single limits, auto liability of $1 million combined single limits, workers' compensation coverage, and professional liability of $2 million per claim. All prices must remain firm for 90 days from bid opening and include FOB destination delivery to any point within the County, with pricing adjustments available only after 12 months and subject to written County approval.