Porta Potty and Hand Washing Stations

Denton County, Texas is soliciting bids through Invitation to Bid #25-2887 for the provision, delivery, setup, servicing, and removal of portable restroom units and handwashing stations to support emergency response operations, disaster relief, mass care shelters, and operational activities. The procurement encompasses standard and ADA-compliant restroom units, handwashing and hygiene stations, child hygiene facilities, waste management services, and consumable supplies including toilet paper, soap, and sanitizer. The contractor must demonstrate 24/7 availability with the capacity to mobilize equipment and personnel within 24 hours of notification, with all bid prices required to be all-inclusive with no additional fees or surcharges unless expressly stated in the contract. Deliverables must be provided on an FOB basis to any point in Denton County, with all associated costs including packing, installation, fuel surcharges, and transportation incorporated into the bid price. The evaluation criteria include compliance with federal funding and FEMA requirements, including adherence to 2 CFR Part 200, the Davis-Bacon Act, Clean Air Act, Federal Water Pollution Control Act, Build America Buy America Act, and domestic preference provisions. Bidders must submit three current customer references with comparable purchases, vendor acknowledgement, and required certifications regarding Iran sanctions compliance, Israel boycott prohibitions, and debarment status. The question period runs from April 3, 2026 at 5:00 PM CDT through April 15, 2026 at 2:00 PM CDT, with bids due by April 23, 2026 at 2:00 PM CDT via either electronic submission through the Denton County Bonfire Portal (https://dentoncounty.bonfirehub.com/opportunities/226252) or sealed hard copy format to the Purchasing Department.

Denton County encourages participation from Historically Underutilized Businesses (HUBs) and reserves the right to evaluate bids based on estimated transportation costs of $0.10 per ton per mile. Bidders must carry Worker's Compensation insurance, Public Liability with minimum combined coverage of $500,000 per occurrence, and Comprehensive automobile liability with minimum limits of $300,000 per occurrence for bodily injury. The contract will be awarded from the posting date through May 31, 2027, with four optional one-year renewal periods at the discretion of the Denton County Commissioners Court. Prices are required to remain firm during the contract period, with price redetermination considered only at contract anniversary dates and limited to the Consumer Price Index increase; however, the County reserves the right to seek price reductions if market prices decline during the contract term. No specific item quantities are identified in the specifications, as orders will be placed on an as-needed basis, and no incumbent vendors or award values are indicated in the solicitation documents provided.