Port Orange SPD Equipment Replacement

Halifax Health is seeking qualified contractors to replace existing Sterile Processing Department (SPD) equipment and renovate SPD equipment areas at Halifax Port Orange Hospital through Invitation to Bid (ITB) # PROJ-25-136. The project involves comprehensive equipment replacement, including modifications to piping, electrical terminations, patching, painting, flooring, and coordination with owner-furnished, vendor-installed equipment. A pre-bid meeting is scheduled for September 12, 2025, with an optional site visit to follow, and bid proposals are due on September 29, 2025, at 12:00 PM EST. The hospital will evaluate bids based on the lowest responsive and responsible bidder that is most advantageous to Halifax Health, with an anticipated Notice of Intent to Award to be posted on October 31, 2025. Bidders must submit a comprehensive bid package including a cover letter, proposed scope, project approach, key personnel details, previous project experience, references, project schedule, and various required attachments such as sworn statements and non-collusion certifications.

The procurement includes several specific compliance requirements and restrictions for potential bidders. Vendors must complete various attestations, including certifications regarding scrutinized companies, public entity crimes, human trafficking, and foreign country of concern regulations. The contract will include a one-year performance guarantee, and the successful bidder will be required to provide performance and payment bonds equal to 100% of the total contract price. Bidders must comply with equal opportunity employment practices, have an adopted sexual harassment policy, and agree to abide by all federal, state, and local codes, rules, regulations, ordinances, and statutes. Payment terms are NET 45 days after hospital acceptance of items, and Halifax Health reserves the right to purchase additional units and related supplies at the bid price for a minimum of 12 months after the original purchase order. While a specific budget range is not explicitly stated, the comprehensive nature of the SPD equipment replacement suggests a significant capital investment for the healthcare facility.