PERS Fire Protection System Services

The State of Oregon's Public Employees Retirement System (PERS) has issued an Informal Request for Quote (RFQ) #PERS-S 45900-00014049 for Fire Protection System Services at its headquarters building located in Tigard, Oregon. The procurement seeks a qualified contractor to provide comprehensive fire safety services, including annual fire alarm system inspection and maintenance, elevator recall testing, 24/7 fire alarm system monitoring, and annual fire sprinkler system inspection and maintenance. Potential contractors must have a minimum of five years of verifiable experience in fire alarm and fire sprinkler system services and be registered in OregonBuys. A mandatory pre-bid conference and site walk is scheduled for June 12, 2025, at 10:00 AM Pacific Time, with quotes due by June 25, 2025, at 1:00 PM Pacific Time. The initial contract term is anticipated to be one year, with potential extensions for up to three additional years through annual renewals. Pricing must include all travel, labor, and materials, with contractors required to provide a fixed pricing structure for basic services and hourly rates for additional services.

The RFQ emphasizes compliance with various state regulations, including provisions for certified business enterprises, pay equity, and non-discrimination requirements. Pricing adjustments are strictly controlled, allowing no more than one price increase per 12-month period, which requires 60 days' prior written notice and appropriate documentation. While no specific set-aside designations are explicitly mentioned, the contract appears to be open to qualified vendors who can meet the technical and experience requirements. The procurement does not specify an exact budget range or award value, but contractors will be expected to provide comprehensive pricing for fire protection services. Interested vendors must carefully review the full RFQ document and ensure they meet all technical specifications, experience requirements, and regulatory compliance standards before submitting their quotes for consideration.