PC26-15 Petroleum Asphalts

Parker County, Texas is soliciting formal sealed bids or electronic responses via Bonfire bid software for a variable price contract to purchase petroleum asphalts and related road materials for road and bridge construction applications. The procurement covers seventeen product categories including various asphalt emulsions (CRS-2, CRS-2H, CRS-2P, SS1/CSS-1, CSS-1H), specialty products like Fast Set Fog Seal Emulsion, AEP, Prime & Tack, Road Base Stabilizer, crack seal options, RAP processing services, and seal coat emulsions. Bidders must provide pricing on both an F.O.B. Plant Site and Delivered basis, with specific requirements for environmental fees, demurrage charges, dilution fees, and pump and hose charges. The contract period will run from February 1, 2026, through January 31, 2027, with bids due by December 10, 2025, at 11:00 AM Central Time. Evaluation criteria include delivery time, vendor capability and reputation, past performance, and best overall bid price, with the potential to award contracts on a precinct-by-precinct basis and to multiple vendors.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide certificates of insurance, including Worker's Compensation coverage and General Liability coverage of $100,000 per person and $300,000 per accident. Vendors must certify compliance with Texas Government Code provisions prohibiting boycotts of Israel and business engagement with Iran, Sudan, and Foreign Terrorist Organizations. The contract allows for potential piggybacking by other governmental entities under identical terms and conditions. While no specific budget range is provided, the contract is funded through Parker County's budget for the current fiscal year, with future obligations subject to budget approval. Pricing adjustments are permitted with thirty-day notice and require commissioner's court approval, and bidders may be disqualified for issues such as collusion evidence, ongoing litigation, contract arrears, or lack of financial stability.