Patriot Guardens Electrical Service Installation Constructio

The West Virginia Department of Administration Purchasing Division, on behalf of the WV Adjutant General's Office and Army National Guard, is soliciting qualified contractors through a Centralized Request for Quote (CRFQ ADJ2600000012) to provide labor, materials, tools, supplies, and equipment for electrical service installation at the Patriot Guardens Apple Orchard Facility located at 450 Tower Road in Muddlety, near Summersville, Monongalia County, West Virginia. The procurement includes a base bid for primary electrical service installation and one alternate bid for additional electrical work, with deliverables encompassing the complete design and installation of electrical service infrastructure serving multiple buildings within the facility. The scope includes underground 480/277-volt and 208-120-volt electrical distribution systems with multiple feeder routes, three transformers (37.5 KVA, 45 KVA, and 75 KVA ratings), disconnect switches, grounding systems, and associated conduit work utilizing Schedule 40 PVC for underground raceways and NEMA 3R rated enclosures for outdoor equipment, all compliant with the 2020 National Electrical Code and American Electric Power utility requirements. Contractor qualifications require successful completion of at least five similar projects verified through references, a valid West Virginia contractor's license, a bid bond of 5 percent of the total bid value, performance and labor/material payment bonds each equal to 100 percent of contract value, and Commercial General Liability and Automobile Liability Insurance of $1,000,000 each. A mandatory prebid meeting was held on October 14, 2025, at 10:00 a.m. EST at the facility; vendor technical questions were due by November 20, 2025, at 11:00 a.m. EST; and bids are due November 4, 2025, at 1:30 p.m. EST at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with the contract awarded to the lowest qualified responsible bidder based on the grand total of the base bid and selected alternate with a 240 calendar day project timeline from written Notice to Proceed.

The solicitation documents do not identify any set-aside designations for disadvantaged enterprises or restrictions limiting eligible organizations to specific categories, indicating this procurement is open to all qualified bidders. No incumbent contractors or current vendors are identified in the available documentation. The project requires integration with existing American Electric Power utility infrastructure and coordination with other trades on-site, including utility location verification prior to earthwork and compliance with AEP requirements. Progress payments will be made monthly upon architect approval based on contractor-submitted payment allocation schedules, with the Agency entitled to withhold 10 percent retainage from each progress payment until substantial completion. Specific budget or award values are not disclosed in the solicitation documents; vendors are required to submit firm pricing on designated Exhibit A bid forms, with all applicable federal, state, and local taxes included in bid sums and pricing firm for the life of the contract. Inquiries regarding the solicitation should be directed to David H. Pauline, the buyer, at 304-558-0067 or david.h.pauline@wv.gov.