6-Bid Form.pdf

This is a Bid Form for Hudson Valley Community College (HVCC) in New York soliciting bids for paper and envelope supplies under Bid No. 4058. The procurement includes 130 line items encompassing standard office papers in multiple sizes (8.5" × 11", 8.5" × 14", 11" × 17", and 12" × 18") with weights ranging from 20# to 100#, specialty papers (Brite Hue, Cougar, Sustana Hi Tech, Hansol Digital Titan, and coated text options), plotter paper in 24" and 42" roll formats, NCR forms in 2- to 6-part configurations, and various envelopes (business #10 and #9, window, announcement, catalog, kraft, colored, remittance, and interoffice). Proposals are due August 10, 2026, and must be submitted via the online application system at https://hvcc.bonfirehub.com or by mail/hand delivery to the Administration Building. Delivery commences after September 30, 2026, to the Central Receiving Department at 80 Vandenburgh Avenue, Troy, New York. The contract term runs six months from September 30, 2026, through March 30, 2027, with each line item awarded to the lowest responsible vendor meeting specifications.

All pricing must remain firm for the full six-month contract period, or vendors must specify the length of time pricing can be held if the entire period cannot be maintained. Pricing must be equal to or lower than any cooperative and state contract pricing the vendor maintains. Vendors must disclose all payment discounts, shipping charges, delivery fees, and service charges; any undisclosed charges will not be reimbursed by the college. Successful vendors must execute HVCC's Service and Supply Agreement and are prohibited from subcontracting without prior written college consent. Insurance requirements mandate general liability coverage with minimum limits of $1 million per occurrence and $2 million aggregate, with HVCC named as an additional insured and requiring 30-day cancellation notice; carriers must be rated A- VII or better by A.M. Best and licensed in New York. All bids must include a signed Non-Collusive Bidding Certification. HVCC reserves the right to increase order quantities at the bid price and to disqualify bids based on bidder responsibility and qualifications.