6-Specs Bid 4058.pdf

SPECIFICATIONS FOR BID 4058

PURCHASE OF PAPER AND ENVELOPE SUPPLIES

SECTION A – STATEMENT OF PUPROSE

Hudson Valley Community College (HVCC) is seeking bids for the purchase of paper and envelope supplies.

SECTION B – INTRODUCTION

Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 100,000 alumni.

Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.

SECTION C – PROJECT SCOPE

Hudson Valley Community College is seeking bids for paper and envelope supplies based on the list provided on the associated excel spreadsheet, and the following information and specifications:

XEROGRAPHIC PAPER – 8 ½ X 11

• Must be multi-purpose

• 20 # weight

• 5,000 sheets per carton

• 10 wrapped reams per carton

• 500 sheets/ream

To be delivered as needed after September 30, 2026.

The college reserves the right to increase the number of cartons ordered at the same price.

Vendors should be able to fulfill orders on an as-needed basis and ensure timely delivery to designated campus locations.

Delivery information: Hudson Valley Community College Central Receiving Department 80 Vandenburgh Avenue Troy, NY 12180

SECTION D- SPECIAL REQUIREMENTS

PRICE MUST REMAIN FIRM FOR THE DURATION OF THE CONTRACT.

IF PRICING CANNOT BE HELD FOR 6 MONTHS, THEN PLEASE INDICATE THE

LENGTH OF TIME THAT PRICING CAN BE HELD.

PRICING SHOULD BE LOWER THAN OR EQUAL TO ANY CO-OPERATIVE AND STATE

CONTRACT PRICING A PARTICULAR VENDOR MAY HAVE

ANY PAYMENT DISCOUNTS SHOULD BE STATED BY VENDOR.

ANY SHIPPING, DELIVERY, OR SERVICE CHARGES THAT MIGHT BE ADDED TO

INVOICES, SHOULD BE STATED BY VENDOR IN THIS BID.

IF NOT STATED IN BID, CHARGES WILL NOT BE PAID BY THE COLLEGE.

SECTION E - TERMS & CONDITIONS

HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.

The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.

Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms

Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.

SECTION F - TERM OF CONTRACT

This contract will run for 6 months from September 30, 2026, until March 30, 2027.

SECTION G-SCORING

This is a line-item bid. Each item will be awarded to the lowest responsible vendor who meets all specifications.

All pricing should be submitted on the provided excel spreadsheet.

SECTION H – SUBMISSION INFORMATION

HVCC prefers bids to be submitted using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:

Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:

Tabitha D’Attilio, Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave, Troy, NY 12180

SECTION I – CONTACTS

Issuing Office: Graphics and Print Shop John Heiser, Director | j.heiser@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com