PACS-3D Medical Imaging

The County of San Mateo is seeking proposals for a comprehensive Picture Archiving and Communication Systems (PACS) 3D Medical Imaging solution for its Health Department, specifically targeting Radiology and Cardiology departments. The procurement, identified as RFP No. 2025-RFP-00358, requires a vendor with proven expertise in implementing PACS systems that can seamlessly integrate with EPIC Electronic Health Record (EHR) systems. Key objectives include enhancing system reliability, ensuring full HIPAA compliance, and improving overall usability across multiple medical disciplines. The county is specifically looking for vendors that have completed at least five successful EPIC PACS integrations in the past five years, with the ability to migrate existing studies and consolidate imaging applications. Evaluation criteria include a 100-point scoring system distributed across contracting team evaluation (pass/fail), service level/experience (20 points), proposal price (20 points), team qualifications (10 points), and technical capabilities (50 points). Proposals are due on June 6, 2025, at 2:00 pm, with an anticipated contract award date of November 4, 2025, and a proposed five-year contract term. The system must support approximately 65,000 studies annually and have the potential to expand to additional departments such as Neurology, Dentistry, Endoscopy, Laboratory, and Surgery.

The procurement does not explicitly specify set-aside designations or restrictions on responding organizations. The current imaging system is provided by ScImage, which will be replaced by the new PACS solution. The project involves an enterprise-level imaging system for San Mateo County Health, which comprises 11 divisions providing health and welfare services across the county. While specific budget details are not explicitly outlined in the documents, the comprehensive functional requirements and enterprise-level scope suggest a significant investment. The system must meet stringent technical requirements, including DICOM standards compliance, 99.9% uptime, storage capacity for five years of imaging data, advanced 3D rendering capabilities, and robust security measures compliant with HIPAA regulations. Vendors will be required to provide comprehensive implementation, training, and technical support services as part of their proposal. The contract will likely utilize either the Standard Contract Template for Over $200K or Under $200K, which includes provisions for non-discrimination, equal employment opportunity, and detailed insurance and compliance requirements.