ECG/EKG Cart Equipment

The County of San Mateo is soliciting proposals for ECG/EKG cart equipment for San Mateo Medical Center, with questions due November 18, 2026 at 1:00 p.m. and proposals due December 2, 2026 at 12:00 p.m. through the eProcurement portal. A local business and non-profit preference under San Mateo County Ordinance Code Chapter 2.89 applies, with up to 10 percentage points available depending on local small business, micro business, or local non-profit status.

The scope covers complete ECG/EKG cart solutions: equipment, software, accessories, implementation, staff training, and technical support. Systems must integrate with Intellispace and/or EPIC and support 12-lead acquisition with clinical interpretation, patient identification, mobile cart deployment, thermal printing, data storage, and standard ECG measurements. Proposers must demonstrate five years of experience manufacturing, selling, or leasing similar products, hold legal authorization to do business in California, hold SAM.gov registration, carry cyber liability insurance of $5,000,000 per occurrence and professional liability insurance of $1,000,000 per occurrence, disclose any use of artificial intelligence in service delivery, and warrant they are not on federal exclusion lists for health care programs.

The resulting agreement carries a three-year term. The awardee must execute a Business Associate Agreement with the County before award, because HIPAA-protected information may be encountered during delivery, installation, maintenance, or support. Subcontracting requires prior written County consent, and the County retains ownership of all work products. The service agreement also requires compliance with the County's Living Wage Ordinance.

Evaluation weights pricing at 25 points, project approach at 30 points, firm qualifications at 25 points, and team qualifications at 20 points. The County reserves the right to accept other than the lowest-priced proposal. Proposals become public records without confidentiality protections.