Owner's Representative Services for Sun Valley Pool Replacement Project

Louisville Metro Government is procuring Owner's Representative Services for the Sun Valley Pool Replacement Project located at 6505 Bethany Lane, Louisville, Kentucky, pursuant to Kentucky Revised Statute 45A.370. The selected consultant will serve as the Owner's Representative responsible for managing and coordinating the architectural, engineering, and construction teams throughout the project lifecycle. Key deliverables and responsibilities include maintaining comprehensive project files, assisting with bidding processes, coordinating AIA contract documents, processing payments and change orders, monitoring construction schedules, conducting project meetings, and documenting progress. The Owner's Representative must demonstrate qualifications including documented experience managing similar public facility projects, with proposers required to submit three project references from the past five years, provide detailed resumes and experience documentation for designated staff, and develop a comprehensive project work plan with defined timeframes and budget approaches. Evaluation will be conducted using a competitive negotiation process with points allocated as follows: Company Qualifications (40 points), Experience (20 points), Project Work Plan (20 points), Staff Designation (10 points), and Fee Summary (10 points). Required insurance includes Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability/Errors and Omissions ($1,000,000 per wrongful act/$2,000,000 aggregate), and Workers' Compensation at statutory limits. The question period runs from April 24, 2026 at 10:00 AM EDT through May 15, 2026 at 3:00 PM EDT, with a virtual pre-bid meeting scheduled for May 8, 2026 at 11:00 AM EST; proposals are due May 27, 2026 at 3:00 PM EDT through the Bonfire procurement portal at louisvilleky.bonfirehub.com.

Proposers must comply with Louisville Metro Government's affirmative action requirements and demonstrate good faith efforts to utilize Minority Business Enterprises (MBE), Female Business Enterprises (FBE), and Historically Disadvantaged Businesses (HBE), with specified contracting goals of 15 percent MBE, 5 percent FBE, and 0.5 percent HBE participation. All proposers must certify compliance with the Louisville Metro Codified Ordinance Section 112.30 "Ban the Box" hiring policy, which prohibits inquiries regarding criminal history on initial employment applications, with limited exceptions for positions involving cash transfers, fiduciary responsibilities, confidential information access, unsupervised access to minors or vulnerable populations, unsupervised home access, or positions prohibited by law. Vendors may also pursue Minimum Wage Preference (certifying all full-time employees earn at least $10.10 per hour) and Local Vendor Preference designations. The contract term is project-specific with pricing firm for at least six months after the proposal closing date, and proposers may structure fees using various approaches including percentage of construction cost, fixed fees, percentage of savings, or hybrid methodologies. No specific budget range or award value is disclosed in the solicitation documents, with pricing subject to Net 30 payment terms and exclusive of state and federal excise taxes. Nine required proposal documents must be submitted in PDF format through Bonfire, including Good Faith Effort files, Vendor Information, Acknowledgements and Preferences, W-9 form, Ban the Box Compliance certification, Company Qualification statement, Experience documentation, Project Work Plan, and Staff Designation with Fee Summary.