Owner's Representative Services - Denton County Civil & Courts Buildings

Denton County, Texas is soliciting proposals through a Request for Proposal (RFP #25-2891) for Owner's Representative Services to provide independent owner-side oversight and advisory services for two concurrent capital projects: the Civil Courts Building Remodel (converting a 203,193 square foot office building at 3001 Colorado Blvd into a Civil, Family, and Probate Courts facility) and the Denton County Courts Building Expansion at 1450 E. McKinney Street. The selected Owner's Representative will manage project initiation, attend regular meetings, provide reporting and monitoring of schedules and budgets, coordinate day-to-day activities, and deliver variable services across labor categories including Principal, Project Manager, Cost Estimator, and Field Representative on a not-to-exceed hourly basis. The Civil Courts project carries a schematic design estimate of $68 million with design completion targeted for March 2026 and construction commencing May 2026. Proposals must be submitted by February 26, 2026 at 2:00 PM CST through either electronic submission via the Denton County Bonfire Hub portal or sealed paper format to the Denton County Purchasing Department, with a question period running through February 20, 2026 at 2:00 PM CST and a mandatory pre-proposal conference scheduled for February 9, 2026 at 10:00 AM at the Sally Beauty Building (attendance limited to two representatives per firm). Evaluation criteria are weighted as follows: 35% for Relevant Experience and References, 40% for Technical Approach and Workplan, and 25% for Cost Proposal, with award going to the responsible proposer submitting the lowest and best evaluated offer. Proposals must include relevant experience and references, a detailed technical approach and workplan, a cost proposal consisting of a fixed monthly base services fee and hourly rate schedule, and a completed Vendor Acknowledgement form.

The RFP documents do not specify any set-asides or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or women/minority-owned businesses. Byrne Construction Services has been identified as the Construction Manager at Risk (CMAR) and HOK as the Architect/Design Team for the projects, though these are separate contracts not subject to this procurement. The selected Owner's Representative will have access to Autodesk PlanGrid software for submittal reviews unless the awarded firm proposes alternative software, and Denton County will maintain a daily on-site representative to support project coordination. Contractors must maintain Worker's Compensation insurance, Public Liability and Property Damage insurance with minimum combined coverage of $500,000 per occurrence, and Comprehensive Automobile/Truck Liability insurance with minimum limits of $300,000 for bodily injury and $100,000 for property damage. While the specific contract award value is not disclosed, the budget reflects Denton County's fiscal year appropriation with any obligations extending beyond the current fiscal year requiring budget approval, suggesting potential contract costs in the range of hundreds of thousands of dollars given the $68 million project estimate and multi-year engagement timeline.