Orlando Venues Event Conversion Services

The City of Orlando has issued an Invitation for Bid (IFB23-0283) for Orlando Venues Event Conversion Services, seeking qualified firms to provide comprehensive event labor support across multiple municipal facilities including the Amway Center, Camping World Stadium, Tinker Field, CWS Complex parking lots, Festival/Sport Fields, Harry P. Leu Gardens, and The Mennello Museum of American Art. The procurement specifically requests bids for event conversion services encompassing event sets, chair sets, chair strikes, and miscellaneous labor support to ensure venue calendar and conversion event requirements are met. The solicitation requires electronic bid submission through the City's e-Procurement Portal, with a bid due date of July 27, 2023, at 2:00 PM, and a non-mandatory pre-bid conference scheduled for July 7, 2023. Bidders must provide hourly rates for three labor categories: Crew/Lead Supervisor (1,500 hours), Crew Laborer (8,000 hours), and Crew Forklift Operator/Laborer (1,000 hours). Evaluation criteria will focus on bid responsiveness, vendor responsibility, and lowest total bid, with the potential to award on a per-group or per-item basis.

The contract term is structured for an initial three-year period with the option of four additional twelve-month renewals, potentially extending the total contract period to seven years. Bidders must complete multiple attachments including references, certification forms, conflict of interest disclosures, and insurance certificates, and comply with background screening requirements, living wage policy, and various state and local regulations. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, vendors must demonstrate comprehensive insurance coverage and operational capabilities. The solicitation does not disclose an exact budget range, but the hourly rate structure and projected labor hours suggest a significant potential contract value. Interested firms must carefully review all documentation, ensure compliance with submission requirements, and be prepared to provide flexible, professional event conversion services across Orlando's diverse municipal venues.