On-Call Subdivision Regulation Services

Pinal County, Arizona is seeking qualified consultants to provide on-call subdivision regulation services through a Statement of Qualifications (SOQ) solicitation. The contract aims to supplement County staff with comprehensive planning and engineering services to administer subdivision and development review functions. Consultants will be responsible for tasks including tentative and final plat reviews, site plan reviews, ordinance and policy updates, special engineering projects, and general on-call support. The solicitation requires respondents to submit a one-page cover letter, eight pages addressing evaluation criteria, and two-page resumes for key personnel. The evaluation will be based on four criteria: experience and history of key personnel (35 points), familiarity with municipal and government standards (25 points), understanding of project and service delivery approach (25 points), and project references (15 points). The procurement timeline includes a question period from December 9, 2025, to December 26, 2025, with proposals due on January 13, 2026, at 3:00 PM MST. The County anticipates contract awards in March 2026 for an initial one-year term with options to renew for up to four additional one-year terms.

The solicitation encourages minority contractor participation, with opportunities for Disadvantaged Business Enterprises (DBE), Minority-Owned Business Enterprises (MBE), and Women-Owned Business Enterprises (WBE). While no specific incumbent vendors are mentioned, the contract requires consultants to work within the County's existing Accela electronic permitting system and coordinate with internal departments like Community Development and Public Works. Consultants must also collaborate with external entities such as Rural Metro Fire and utility providers. The County reserves the right to make multiple awards or a single award and provides no guarantee of actual spending under the contracts. Although specific pricing is not detailed in the solicitation, the draft contract indicates that compensation will be structured as contracted labor rates, which are fully-burdened and include gross wages, payroll taxes, benefits, overhead, and profit. Contractors will be required to maintain comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, Workers' Compensation, Professional Errors and Omissions, and Technology or Cyber Liability insurance.