7-Attachment A - Scope of Work (SOW).docx

Attachment A Scope of Work (SOW)

The Responder shall adhere to the following minimum specifications, performance requirements and all terms and conditions within this solicitation.

1 Subdivision Regulation Services

1.1 Purpose:

The purpose of this Subdivision Regulation Services contract is to provide comprehensive, planning and engineering services to assist the County in administering and implementing its subdivision, and associated development review functions. The consultant will supplement County staff by providing professional expertise and capacity to ensure timely, consistent, and high quality planning and engineering services in support of the County’s adopted plans, ordinances, and long-range goals.

1.2 Objectives:

1) Enhance Staff Capacity and Service Delivery

Support County planning and engineering staff in managing workload demands, maintaining service levels, and meeting statutory or procedural timelines.

2) Ensure Consistent and Defensible Application of Regulations

Provide expert review and interpretation of the County’s subdivision and development regulations to ensure clear, consistent, and legally sound decision-making.

3) Modernize and Strengthen the County’s Policy Framework

Update codes, ordinances, and policies to reflect current best practices, state legislation, and County priorities.

4) Promote Quality Growth and Development

Facilitate well-planned, coordinated, and sustainable development that aligns with the County’s comprehensive plan and infrastructure capacity.

5) Provide Specialized Planning and Engineering Expertise

Deliver technical studies, analyses, and project-specific planning and engineering support for complex, multi-jurisdictional, or strategic initiatives.

6) Offer Flexible and Responsive Support

Serve as an extension of County staff, providing timely assistance during peak workloads, staff transitions, or when specialized expertise is needed.

1.3 Scope of Services:

Task 1: Subdivision Review and Administration

· Review tentative and final plats for regulatory compliance.

· Coordinate with engineering and planning staff on infrastructure and access design (roads, drainage, utilities, and amenities).

· Evaluate lot configurations, easements, and open space requirements.

· Review improvement plans and ensure they meet local standards.

· Draft staff recommendations or conditions of approval.

· Track and manage subdivision applications and approvals.

· Support updates to subdivision regulations, infrastructure and design guidelines or standards manuals.

Task 2: Development Review Support

· Conduct site plan and development plan reviews.

· Coordinate with internal divisions/departments (e.g., Community Development, Public Works, Flood Control, Air Quality, Open Space, Trails and Regional Parks) and external entities (i.e. fire – Rural Metro/State Fire Marshall and utility companies – SRP, APS etc.) as needed.

· Ensure consistency with adopted plans (comprehensive plan, transportation plans, special area plans etc.).

· Participate in pre-application or development review meetings with applicants.

· Prepare checklists and process improvements for review procedures.

· Evaluate proposals for compliance with minor land divisions, addressing, subdivision regulations, infrastructure and design guidelines, and standards manuals.

· Utilize and document information in the County’s electronic permitting portal (i.e. Accela).

Task 3: Ordinance and Policy Updates

· Comprehensive updates or targeted amendments to subdivision codes.

· Integrate new state legislation or court decisions into local ordinances.

· Prepare compatibility analyses and technical memoranda.

· Conduct benchmarking and best practices reviews

· Facilitate stakeholder engagement and public workshops.

· Prepare visual aids, presentations, and summary reports for decision-makers.

Task 4: Special Engineering Projects

· Review or prepare development agreements.

· Conduct GIS-based mapping and data analysis.

· Provide staff training or technical guidance on subdivision issues.

· Conduct varying engineering studies in support of County projects

Task 5: General On-Call Support

· Staff augmentation (temporary staff engineer, landscape architect, planner, traffic engineer or zoning officer support).

· Assist during peak workload periods or staff absences.

· Prepare graphics, exhibits, and presentation materials.

· Provide on-call consultation (by phone/email) for staff or decision-makers.

Task 6: Miscellaneous Duties As Needed

· Other types of subdivision/engineering studies (not specifically called out here) on an as needed basis.

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