On-Call Light & Medium Duty Vehicle Towing, Recovery, and Drive Away Services

The City of Pasadena's Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking a qualified vendor to provide on-call light and medium duty vehicle towing, recovery, and drive-away services for City-owned vehicles. The solicitation was released on April 8, 2025, with bids due by 2:00 pm on April 29, 2025, through the City's eProcurement Portal. The contract will have an initial term of five years from the date of execution. Bidders must meet specific licensing requirements, including Class A, B, and C tow truck certifications from the California Highway Patrol and the California Tow Truck Association. The scope of work includes providing on-call vehicle towing and recovery services, flat tire replacement, jump start service, vehicle lock-out assistance, and drive-away transport for various City vehicles, including light and medium duty trucks, utility vehicles, emergency vehicles, and other municipal fleet vehicles. Vendors must have a minimum of five years of experience providing similar services to cities of comparable size, maintain sufficient tow trucks and qualified drivers, and provide 24/7 dispatching capabilities. The bid includes detailed pricing tables for services, with different rates based on mileage and vehicle type.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though the bid documents emphasize equal employment opportunity and non-discrimination provisions. Vendors must complete various forms including a Unique Entity Identifier (UEI) from SAM.gov, with failure to submit potentially resulting in a non-responsive bid. The contract includes compliance requirements such as the Pasadena Living Wage Ordinance and requires vendors to submit a Subcontractor Listing form. While specific budget ranges are not explicitly stated, the contract includes provisions for bond waivers and involves comprehensive documentation requirements, including a Technical Questionnaire, Vendor Questionnaire, and Relevant Experience Form. The city has waived performance and labor & materials bonds for this solicitation, indicating a streamlined approach to procurement. Bidders must provide detailed documentation of their capabilities, including past project experience, technical compatibility, and operational readiness to serve the City of Pasadena's vehicle towing and recovery needs.