CSP RBAA DQ 2018-537 Total Fluids Management System for LSB.pdf

DOCUMENTED QUOTE (DQ): RBAA 2018-537

DATE DUE: WEDNESDAY January 3, 2018 3:00 PM MT

ISSUING OFFICE: Colorado Department of Public Safety Director of Procurement 700 Kipling Street Denver, CO 80215

The issuing office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Email: cdps_edo_bids@state.co.us

ONLY QUOTES SUBMITTED VIA EMAIL WILL BE ACCEPTED

Email questions to email above; No phone calls accepted

PLEASE ENSURE DQ# RBAA 2018-537 IS IN THE SUBJECT LINE OF ALL COMMUNICATION

FEIN

Date

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City

State Zip Code

PHONE

EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No Indicate if your company is Woman-Owned Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

AUTHORIZED TO OBLIGATE COMPANY:

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cdps_edo_bids@state.co.us

1.0 General

1.1 Please provide a quote for the items in Exhibit A – Bid Response Sheet

The Colorado State Patrol Logistics Branch seeks a local Denver Metro-Area based petroleum distributor to provide bulk lube equipment via a Total Fluids Management System complete with a bulk storage system that includes next-day delivery, storage bins, assorted fluids and 55-gallon drums complete with wheel carts and air operated oil dispensers for easy mobility throughout the garage. No Recycled or Re-refined oils will be accepted.

Requirements:

� All goods shall be new, unused, not refurbished, aftermarket nor contain aftermarket parts or components.

� All responses shall be quoted Free-On-Board (FOB) Destination to:

15203 W 12th Ave Golden, CO 80401

*Business day is defined in 24-101-301 CRS as any day other than Saturday, Sunday or a legal holiday

Bidders must comply with and submit the following items with their bid submission in order to be considered responsive:

� Completed and signed cover page (page 1) � Completed Exhibit A – Pricing Sheet � Completed Exhibit B – Specifications Checklist � Completed Exhibit C - Current Year State Substitute W9 � Exhibit D – State EFT forms, to be required after award*

*Within seven (7) business days of award, the awarded Contractor(s) will provide the State with a completed EFT form Exhibit D. Vendors may request an exemption from using EFTs.

1.2 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS): www.colorado.gov/vss. Any notices of award or other information concerning this requirement will be posted on VSS.

1.3 Award Period

The award period for this Documented Quote is the effective date of the purchase order through June 30, 2018, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied. CDPS, at its sole discretion, may exercise the option to extend the award period four (4) years to June 30, 2022.

1.4 Type of Contract

Any resultant award will be via a State Purchase Order. Terms and conditions may be accessed at:

https://www.colorado.gov/osc/purchase-order-terms-conditions http://www.colorado.gov/vss https://www.colorado.gov/osc/purchase-order-terms-conditions

1.5 Evaluation

The purchasing authority may determine whether or not a response is acceptable and may compare the relative value of competing responses, not solely the price. “Acceptable” means that the product or service will meet the state’s needs and that the price is fair and reasonable. See R 24-103-204-03

1.6 Protested Solicitations and Awards

Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to Colorado Department of Public Safety, Director of Procurement, 700 Kipling Street, Denver, CO 80215. The protest shall be submitted in writing within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Refer to Title 24, Article 109 (§ 24-109-102).

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

• In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

• The State is tax exempt.

• CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

• In accordance with Colorado Revised Statute (CRS) CRS 24-103-904 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

• Reciprocity is mandated by statute. CRS 24-103-906 Bid preference – state contracts states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 24-103-908

(2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

2.2 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-905 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to this solicitation.

Certification can be received through the Center for Verification and Evaluation website.

EXHIBIT A

BID RESPONSE SHEET

VENDOR QUESTION: Is conventional oil a synthetic blend? Yes or No

NOTE: The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and are not to limit or restrict competition.

No Recycled or Re-refined oils will be accepted.

RETURN THIS PAGE WITH BID SUBMISSION

ITEM UNIT OF

MEASURE

UNIT PRICE Did Vendor Meet Specifications? Y/N

0001: 0W20 oil – Dexos Approved – Full Synthetic – in 55 gallon drums Gallon $

0002: 5W20 oil – Synthetic Blend – 120 gallon bulk refillable tank Gallon $

0003: 5W30 oil – Dexos Approved – Full Synthetic – in 55 gallon drums Gallon $

0004: Synthetic Transmission fluid - 120 gallon bulk

0005: Windshield washer fluid - 120 gallon bulk

0006: Valvoline 75W140 Full Synthetic gear oil – 5 gallon container Gallon $

0007: Bulk Refillable Tanks – Oil dispensing:

- 120 gallon storage tanks

- Minimum of three (3)

- Horizontal preferred based upon existing storage space

- With dispensers/hoses/nozzles for easy drainage

- Must include drip pans and grates

- No rental fees $

0008: 55-gallon drums for storage and mobility to each bay for the assorted oils and fluids:

- Complete with wheel carts

- Air operated oil dispensers

- No rental fees $

0009: Free Next-Day Delivery of product

0010: Materials Safety Data Sheet (MSDS)

0011: Specification Sheets