Off-Site Data and Document Storage

The Commonwealth of Kentucky, through the Finance and Administration Cabinet and the Commonwealth Office of Technology (COT), is seeking a vendor to provide comprehensive off-site data and document storage services via Request for Bid (RFB) 758 2600000066. The solicitation requires a physical storage facility capable of securely storing paper, film, tapes, disks, drives, and other physical media, with specific requirements including a location at least 20 miles from the Commonwealth's Data Center, a four-hour fire-rated vault, and environmentally controlled storage conditions. The vendor must offer seven-day-a-week delivery and pickup exchange services, with bonded in-house couriers and temperature-controlled transportation for media. Bidders must have a minimum of five years in service and provide a customer inventory website. The evaluation will use a best value approach, allocating 80 points to pricing and 20 points to years of service, with the initial contract period of one year and potential for five additional one-year renewals. Key dates include vendor questions due by August 15, 2025, and bids due on September 12, 2025, at 1:30 PM ET.

The solicitation appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The contract will be available for use by state agencies, cities, counties, and school districts within Kentucky, suggesting a broad potential user base. Vendors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and comply with the Commonwealth's Personal Information Security and Breach Investigation Act. While no specific incumbent vendor is mentioned, the solicitation indicates a comprehensive approach to data storage that includes provisions for temporary and archival storage, emergency retrieval, and disaster recovery services. The bid sheet includes pricing for various service categories across Franklin, Jefferson, and Boone Counties, with potential for additional service expansions. Though no explicit budget range is provided, the detailed pricing structure suggests the Commonwealth is seeking a cost-effective, scalable solution for multi-agency document and data storage needs.