OEM Parts, Equipment & Repairs for Kubota Ag Tractors

The City of Austin is requesting bids on OEM parts, equipment, and repair services for Kubota agricultural tractors on an as-needed basis under IFB 7800 MAS1010, with offers due September 22, 2026 at 2:00 p.m. CT and questions due September 8, 2026. The contract applies the City of Austin Living Wage Program requiring a minimum of $22.15 per hour for all covered employees and subcontractors directly assigned to the contract.

The City seeks a manufacturer-authorized Kubota parts dealer and warranty repair facility operator capable of providing both non-warranty and warranty repair services. The contractor must demonstrate a minimum of three consecutive years of experience providing parts and repair services within the last five years to municipalities or comparable organizations, maintain a full-time manufacturer-authorized warranty repair facility within 60 miles of the Texas State Capitol equipped with necessary tools and diagnostic equipment, and employ a minimum of two service technicians with proof of experience, certifications, and training. Authorization status must be demonstrated through an Authorized Distributor Certificate, Dealer Agreement, or Letter of Authorization from the manufacturer.

Pricing is fixed unit price with prices firm for the first 12 calendar months; price adjustments may be requested on anniversary dates based on the Consumer Price Index for Motor Vehicle Maintenance and Repair. The contract includes restocking fees on returned parts and reimbursement for reasonable travel expenses at GSA per diem rates.

The City applies local business and small business preference discounts: local businesses and small businesses each receive up to 5 percent discount on bids under $500,000 and 3 percent on bids between $500,000 and $50 million; offerors with Certified Small Business Subcontractors totaling at least 5 percent of bid value receive 2 percent and 1 percent discounts respectively at the same thresholds. No MBE-WBE subcontracting goals apply. Participation in the Local Business Preference Program and Small Business Preference Program is optional. The contract includes living wage certification requirements, wage theft compliance, and multiple Texas Government Code boycott and discrimination certifications. Offers are valid for 150 calendar days and must be submitted through the City's eResponse system in Austin Finance Online. Invoices are paid within 30 calendar days of receipt.