IFB_7800_MAS1010_BID_DOC_v1.xlsx
XLSX spreadsheet 48 KB Posted
- Solicitation number
- IFB 7800 MAS1010
- Issued by
- Texas
About this file
IFB 7800 MAS1010 Bid Document Summary
This is an Invitation for Bid (IFB) document issued by the City of Austin, Texas, for the establishment of a contract to provide Original Equipment Manufacturer (OEM) parts, equipment, and repair services for Kubota agricultural tractors on an as-needed basis. The contract is designed to support non-warranty repair services, with the contractor authorized to provide warranty repair services as well. The bid document outlines the requirements for qualified contractors to supply and service Kubota tractors used by the City. The solicitation establishes the framework for an indefinite quantity contract structure, allowing the City to procure parts and services as operational needs arise throughout the contract term.
The bid document specifies detailed requirements for contractor qualifications, including manufacturer authorization status and service capability standards. Pricing for OEM parts and repair services is to be submitted as part of the bid proposal, with costs evaluated against the City's operational budget allocations for equipment maintenance. The contract includes provisions for performance standards, warranty obligations, and service response times. As an as-needed contract, there is no guaranteed minimum purchase volume, and the City retains the right to adjust service requests based on fleet maintenance requirements and budget availability.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7800_MAS1010_ATT_6_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_2_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_4_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_5_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_10_v1.docx | DOCX document | |
| IFB_7800_MAS1010_PAC1_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_7_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_1_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ADD_1_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_9_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_8_v1.docx | DOCX document | |
| IFB_7800_MAS1010_ATT_3_v1.docx | DOCX document |
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Text version
Price Sheet IFB 7800 MAS1010 Solicitation
PRICE SHEET
| SOLICITATION # | IFB 7800 MAS1010 |
| PROCUREMENT SPECIALIST | Margaret Stenz |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - LABOR RATES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 1.1 | Labor Rate for Repair Services | HOUR | 200 | ||
| 1.2 | Labor Rate for Installation Services - Attachments | HOUR | 20 | ||
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - FEES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 2.1 | Flat Fee for Expedited Repair Services | EACH | 5 | ||
| 2.2 | Flat Fee for Round Trip Pickup and Delivery of City Equipment | EACH | 10 | ||
| 2.3 | "Code Red" Shipping Charges (for Code Red items only) | EACH | 2 | AT COST (NO ADDITIONAL MARKUP) | |
| SUBTOTAL FOR CATEGORY 2 = |
CATEGORY 3 - PARTS ASSOCIATED WITH REPAIRS
The City intends purchase to Kubota parts associated with the repairs performed the Contractor. The invoice prices for these parts shall be based off a discount applied to the Kubota Manufacturer Suggested Retail Price (MSRP) Parts List. The percentage discount applied to the Price List shall be the minimum discount offered for the price list throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the parts for repair services. These costs shall be factored into the discount to manufacturer price list percentage and shall not be paid separately.
The City estimates these additional items will account for approximately $6,000 annually.
| ITEM NO. | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | ESTIMATED ANNUAL SPEND | DISCOUNT OFF MSRP | |
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 3.1 | Kubota Manufacturer Suggested Retail Price (MSRP) Parts List | $6,000.00 | |||
| SUBTOTAL FOR CATEGORY 3 = |
CATEGORY 4 - PARTS ASSOCIATED WITH CITY INVENTORY
The City intends purchase to Kubota parts for the City's inventory. The invoice prices for these parts shall be based off a discount applied to the Kubota Manufacturer Suggested Retail Price (MSRP) Parts List. The percentage discount applied to the Price List shall be the minimum discount offered for the price list throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the parts for repair services. These costs shall be factored into the discount to manufacturer price list percentage and shall not be paid separately.
The City estimates these additional items will account for approximately $9,000 annually.
| ITEM NO. | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | ESTIMATED ANNUAL SPEND | DISCOUNT OFF MSRP | |
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 4.1 | Kubota Manufacturer Suggested Retail Price (MSRP) Parts List | $9,000.00 | |||
| SUBTOTAL FOR CATEGORY 4 = |
CATEGORY 5 - ATTACHMENTS, IMPLEMENTS & ACCESSORIES
The City intends purchase to Kubota attachments, implements, and accessories for the City. The invoice prices for this equipment shall be based off a discount applied to the Kubota Manufacturer Suggested Retail Price (MSRP) List. The percentage discount applied to the Price List shall be the minimum discount offered for the price list throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the attachments. These costs shall be factored into the discount to manufacturer price list percentage and shall not be paid separately.
The City estimates these additional items will account for approximately $15,000 annually.
| ITEM NO. | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | ESTIMATED ANNUAL SPEND | DISCOUNT OFF MSRP | |
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 5.1 | Kubota Manufacturer Suggested Retail Price (MSRP) List | $15,000.00 | |||
| SUBTOTAL FOR CATEGORY 5 = | |||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 5 = |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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