ODOT Audiometric Services

The Oregon Department of Transportation (ODOT) has issued a Request for Proposal (RFP) #S-73000-00013619 for Mobile Audiometric Services, targeting five ODOT regions across Oregon, including jurisdictions in Clackamas County and Canyonville City. The procurement seeks a contractor to provide comprehensive hearing conservation services, including approximately 1,500 mobile audiometric testing services annually, which encompass otoscopic evaluations, counseling, earplug fitting, audiometric review, and data record entry for hearing tests. Qualified proposers must have certified audiologists/technicians, mobile testing capabilities, and experience in hearing conservation program management. The evaluation will be competitive, with a total possible score of 2,000 points, assessing management approach, facility capabilities, personnel expertise, and equipment quality. Key dates include a proposal due date of May 8, 2025, with an anticipated Notice of Intent to Award approximately three weeks after bid opening, and an initial contract term of 5 years. Proposers will be evaluated on both qualitative scoring and price, with testing locations spanning multiple Oregon regions including Clackamas, Astoria, Salem, Eugene, Ashland, Bend, and Baker City.

The RFP includes an Aspirational Target of 12% for Certified Small Businesses, indicating a preference for smaller, local enterprises. The contract has a not-to-exceed amount of $150,000 and is contingent upon Oregon Legislative funding approval. Proposers can gain additional points by demonstrating Oregon-based services and usage of recycled materials. The solicitation includes provisions for potential trade secret and confidential business information protection through a Disclosure Exemption Certification, allowing vendors to safeguard sensitive competitive information. The procurement process emphasizes compliance with state regulations, including non-discrimination practices, tax law adherence, and conflict of interest disclosures. Proposers must provide three references from current or former clients and certify compliance with various legal and ethical standards. The Buy Oregon Preference option allows vendors to potentially qualify for state procurement preferences by certifying that all proposed goods and services are fabricated or processed entirely within Oregon.