S-73000-00013619 _Addendum 1.docx

Form S003-B080715

ODOT Procurement Office 355 Capitol St MS 2-2 Salem, OR 97302

Telephone: 503-871-7881 Email: david.brudnok@odot.oregon.gov

From: David Brudnok, Procurement and Contracts Specialist

Re: BID # S-73000-00013619 – Audiometric Services ADDENDUM # 1 to BID S-73000-00013619 – Audiometric Services

This Addendum modifies the Request for Proposal (RFP) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP document. Proposer must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. See the RFP regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

Due date and time for addendum protests:

Protests to this Addendum must be submitted to the Single Point of Contact for this RFP via email, no later than 05/06/2025, 5:00 p.m. Pacific Time, or they will not be considered.

The purpose of this Addendum is to:

1. Revise Exhibit A – Statement of Work Section A. Project Description and Overview of Services: (added language is Bold and Underline, deleted language is struckthrough)

ODOT is dedicated to the protection of its employees’ safety and one method of providing employee safety is to have a hearing conservation program that evaluates hearing capabilities, provides hearing protection and counseling services to its employees who are subject to noise equal or greater than 85 dBA over an 8-hour time weighted average during the course and scope of their work.

The purpose of this contract is for a Contractor to provide mobile audiometric testing and counseling services as defined in this contract for ODOT Regions 3, 4 and 5. The purpose of this contract is for a Contractor to provide mobile audiometric testing and counseling services as defined in this contract for ODOT Regions 1, 2, 3, 4 and 5. Contractor shall provide audiometric testing for ODOT staff at ODOT regional testing sites and locations as scheduled in coordination with Contractor and Agency. Contractor shall conduct and review approximately 1,000 audiograms per year for ODOT Personnel.

Testing sites and locations include, but are not limited to, the following and may include day and night shift crews, employees working four-day shifts where Tuesday – Thursday testing is optimal and where early morning testing is needed:

Region 1 Clackamas, Cascade Locks, Sandy, Government Camp, East Portland, Troutdale, Sylvan/Baldock.

Region 2: Astoria or Warrenton, Banks, Clatskanie, Manning, Tillamook, Florence, McMinnville, Rose Lodge, Seal Rock, Salem, Albany, Detroit, Eugene, Springfield, Corvallis, McKenzie Bridge, Santiam Junction, Oakridge, Veneta.

Region 3: Ashland, Central Point, Coos Bay, Grants Pass, Gold Beach, Prospect or Steamboat, Roseburg, Yoncalla or Reedsport.

Region 4: Bend, Klamath Falls, La Pine, Lakeview, Moro, Prineville, The Dalles.

Region 5: Baker City, Burns, Canyon City, Enterprise, Heppner, Hermiston, Jordan Valley, La Grande, Ontario, Pendleton, Meacham.

Agency’s hearing conservation plan includes providing hearing exams internally. These exams are conducted by ODOT Safety Managers who are CAOCH certified technicians. Contractor shall provide audiologist oversight, which includes program consultation and direction to Agency, as well as Audiologist hearing test records review.

AGENCY MAKES NO GUARANTY OF VOLUME: The number of audiograms indicated is not, and may not be construed as, any representation, warranty or guarantee of the volume of services that actually will be purchased by the Agency or any Authorized Purchasers under any Contract.

When ODOT conducts internal hearing exams the HCPM will send pretest information and test results to the contractor within three days of the hearing exam.

Contractors’ audiologist shall provide consulting and oversight of ODOT’s internal hearing test program.

2. RFP Section 3.5 Evaluation Process Sub-Section 3.5.2.4 Evaluation Item 4 – Equipment Capability and Quality is deleted in its entirety and replaced with:

3.5.2.4 Evaluation Item 4 – Equipment Capability and Quality Max Points: 500 Proposals must contain a discussion about the Proposer’s equipment that will be used in providing the testing, evaluation, and ear-plug fitting services shown in Exhibit A – ‘Sample Statement of Work.’ Of Attachment A – Sample Contract. Discussions should contain information about the equipment’s age, quality, capability, and accuracy or precision related to the Services required.

If the equipment requires calibration, Proposals must contain a discussion about the calibration provider, certification, calibration intervals and other equipment information that verifies the above discussion about the quality, capability, and accuracy or precision of the Proposer’s equipment that will be use in providing the testing, evaluation, consultation and ear-plug fitting services.

Level 3 - Restricted

Level 3 - Restricted

Level 3 - Restricted image1.jpg