Ocean Center Shuttle & Transportation Services
Closed State & local contract opportunity
- Solicitation number
- 25-P-143JJ
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Point of contact
-
- John Jankowich jjankowich@volusia.org (386) 822-5764
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Volusia County is seeking a transportation services contractor for the Ocean Center through Request for Proposal #25-P-143JJ, specifically to provide shuttle and coach services supporting large-scale events with significant attendance challenges. The procurement targets a comprehensive transportation solution to manage parking limitations and improve guest mobility during events such as high school graduations, college ceremonies, concerts, and competitions, which collectively can draw over 45,000 attendees. The successful contractor must provide clean, climate-controlled, ADA-compliant vehicles ranging from 14-passenger minibuses to 40-50+ passenger motor coaches, with mandatory two-way communication systems and GPS tracking. Vehicles will support transportation between designated off-site parking locations and the convention center, which includes a 42,000 square foot arena, 93,000 square foot exhibit hall, and 12,000 square foot ballroom. The RFP was released on August 12, 2025, with a non-mandatory pre-proposal meeting scheduled for September 11, 2025, questions due by September 25, 2025, and proposal responses due by October 9, 2025 at 3:00 pm. Evaluation criteria will include fleet capacity, driver qualifications, experience with convention centers, logistical coordination, fleet maintenance, driver training, and past performance, with pricing assessed through a comprehensive breakdown of vehicle types, service categories, and potential volume discounts.
The contract opportunity appears to have no specific set-aside designations or restrictions on responding organizations. Volusia County is seeking an initial three-year contract with options for two subsequent one-year renewals. While no incumbent vendors are explicitly mentioned, the county requires comprehensive insurance coverage, including Workers' Compensation with Florida Statutory Coverage and Auto Liability insurance with a Combined Single Limit of $1,000,000. The insurance requirements include additional insured status for the county and a 30-day written notice for any insurance cancellations. The contractor must maintain appropriate licensing and obtain prior approval for any subcontractor changes during the project. Although a precise budget range is not specified, the complexity of serving events ranging from 476 to 13,000 attendees suggests a significant potential contract value. The transportation services will cover multiple high schools in Volusia and Flagler Counties, Daytona State College graduations, and various large-scale events, indicating a robust and potentially lucrative opportunity for qualified transportation providers.
Opportunity text
The Ocean Center hosts a diverse range of events that regularly exceed the capacity of its existing parking facilities. Notably, the venue serves as the premier location for high school and college graduations in the Volusia-Flagler County region, with over 45,000 attendees across 11 graduation ceremonies. During these periods, additional events in the surrounding area also place increased demand on the shared parking garage. In addition to graduations, the Ocean Center regularly hosts large-scale events such as concerts and comedy performances, which can draw crowds of up to 7,000 attendees, or more. With continued growth in event size and frequency, there is a clear need to expand parking accessibility and improve guest transportation by implementing a reliable shuttle service to support event ingress and egress beyond the existing three flat lots and parking garage. Listed below are events in the next 12-18 months in which shuttle services are deemed necessary.
Volusia County High School Graduations, back to back (May 26-May 30)
*attendee data based on 2025 actuals
- ATLANTIC 254 grads, 2,632 attendees, 495 parking passes
- DELAND 758 grads, 5,602 attendees, 663 parking passes
- NEW SMYRNA BEACH 440 grads, 3,426 attendees, 839 parking passes
- SPRUCE CREEK 615 grads, 6,000 attendees, 691 parking passes
- VOL 47 grads, 476 attendees, 83 parking passes
- MAINLAND 300 grads, 4,881 attendees, 655 parking passes
- SEABREEZE 360 grads, 3,195 attendees, 614 parking passes
- DELTONA 425 grads, 4,250 attendees, 1,055 parking passes
- PINE RIDGE 430 grads, 4,296 attendees, 813 parking passes
- TAYLOR 125 grads, 1,761 attendees, 247 parking passes
- UNIVERSITY 620 grads, 4,301 attendees, 719 parking passes
- Flagler County High School Graduations, two (2) back to back, 10,000 attendees (May)
- Daytona State College Graduation six (6) back to back, 7,700 attendees (May)
- Color Guard, 6,250 attendees (March)
- NCA/NDA Competition, 13,000 attendees (April)
- Promotor Concerts, 4 total in FY25/26 (dates tbd)
- Speedweeks Promoter Event, 15,000 + attendees (February 14th) *tentative
The Ocean Center currently offers a total of 2,024 on-site parking spaces, with 650 located in flat lots and 1,374 in the parking garage. While this capacity supports large-scale events at the Ocean Center, we must also account for parking needs generated by nearby venues, including the Peabody Performing Arts Center, the Bandshell, and Ocean Walk Shoppes, all of which rely on shared access to these spaces.
To support demand during peak periods our Safety & Security Coordinator, has identified a series of nearby off-site parking lots. They are working closely with the Daytona Beach Police Department to establish shuttle routes and traffic support when off-site parking is in use. Awarded contractor will not be responsible for providing signage, staffing for event parking or coordination with any municipality under this contract.
- 250 N. Beach Street 200-250 parking spaces (confirmed) -.5 mi from OC
- Saint Demetrios Greek Orthodox Church 140 parking spaces (under negotiation)- .3 mi from OC
- Our Lady of Lourdes 250-300 parking spaces (in review)- 1.7 mi from OC
- Seabreeze Lot 300-400 parking spaces (in review)- .3 mi from OC
Included in attachments are aerial maps outlining the locations of these additional lots.
The County of Volusia is seeking proposals from qualified transportation providers to provide reliable, safe, and professional shuttle/coach services for the Ocean Center. Services will support events, conferences, and large-scale gatherings requiring the transport of attendees between designated off-site locations and the convention center.
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