25-P-143JJ_Insurance_Requirements_7-21-25.pdf

This is an insurance requirements document for Volusia County, Florida's Request for Proposal #25-P-143JJ for Ocean Center Shuttle & Transportation Services. The procurement seeks a qualified transportation services contractor to provide shuttle and coach services supporting large-scale events at the Ocean Center, including high school and college graduations, competitions, and concerts that collectively attract over 45,000 attendees across 11 Volusia County graduation ceremonies alone, plus additional events in Flagler County and at Daytona State College. The contractor must provide a fleet of clean, climate-controlled, ADA-compliant vehicles ranging from 14-passenger minibuses to 40-50+ passenger motor coaches equipped with two-way communication systems and GPS tracking to transport attendees between designated off-site parking locations and the convention center. The RFP was released on August 12, 2025, with a non-mandatory pre-proposal meeting scheduled for September 11, 2025, questions due by September 25, 2025, and proposal responses due by October 9, 2025 at 3:00 pm. Volusia County seeks an initial three-year contract with options for two subsequent one-year renewals. Evaluation criteria include fleet capacity, driver qualifications, experience with convention centers, logistical coordination, fleet maintenance, driver training, and past performance.

The insurance requirements mandate Workers' Compensation coverage with Florida Statutory Coverage, a Waiver of Subrogation, and Auto Liability insurance with a Combined Single Limit of $1,000,000. The county must be listed as an additional insured with a Waiver of Subrogation in favor of the County, and the contractor's insurance must be primary and non-contributory with any insurance maintained by Volusia County. Thirty days' written notice of cancellation is required, with all insurance documentation submitted to the Certificate Holder at the Volusia County Purchasing & Contracts Division in DeLand, Florida. No specific set-aside designations or budget range restrictions apply to responding organizations. The procurement targets events ranging from 476 to 13,000 attendees, suggesting significant contract value, and will serve multiple high schools in Volusia and Flagler Counties along with Daytona State College and other large-scale community events.