Aeriel_Maps_of_Offsite_Parking.pdf

This file contains aerial maps supporting Volusia County's Request for Proposal #25-P-143JJ for Ocean Center Shuttle & Transportation Services. The document illustrates off-site parking locations designated for shuttle service operations, specifically identifying 250 Beach as a yellow off-site parking area with blue Ocean Center (OC) reference points, the Greek Church, Our Lady of Lourdes, and Seabreeze Lots. These mapped locations establish the transportation corridors between designated parking areas and the Ocean Center venue. The RFP seeks comprehensive shuttle and coach transportation services to support large-scale events, including high school graduations (11 ceremonies with 45,000+ attendees), college graduations, competitions, and concerts drawing between 476 and 13,000 attendees. The county requires clean, climate-controlled, ADA-compliant vehicles ranging from 14-passenger minibuses to 40-50+ passenger motor coaches equipped with two-way communication systems and GPS tracking. The non-mandatory pre-proposal meeting is scheduled for September 11, 2025, with questions due by September 25, 2025, and proposal submissions due October 9, 2025, at 3:00 pm. The contract term is three years with options for two additional one-year renewals.

The county requires comprehensive insurance coverage including Workers' Compensation with Florida Statutory Coverage and Auto Liability with a Combined Single Limit of $1,000,000, with the county designated as an additional insured and 30-day written notice required for cancellations. Pricing will be assessed through a comprehensive breakdown of vehicle types, service categories, and potential volume discounts; no specific budget range is provided. Evaluation criteria include fleet capacity, driver qualifications, convention center experience, logistical coordination, fleet maintenance, driver training, and past performance. No incumbent vendors are explicitly mentioned, and there are no specific set-aside designations. The contract covers transportation services for multiple high schools in Volusia and Flagler Counties, Daytona State College, and various large-scale events, indicating significant potential contract value. Contractors must maintain appropriate licensing and obtain prior approval for any subcontractor changes.