Notice of intended sole source: VAC-CON parts and service

The City of Dania Beach, Florida, has issued a Notice of Intended Sole Source for Vac-Con parts and service procurement, posted on January 16, 2026, with a response deadline of February 9, 2026. This is not a formal solicitation but rather a sole source notice under Florida State Statute 287.057(5)(c), indicating the city's intent to negotiate and award a purchase order or contract directly to a single vendor without competitive bidding. The procurement covers major repair services for one Vac-Con truck estimated at $85,000, along with necessary maintenance and repair parts for a second Vac-Con truck, with a combined cost estimate of $115,000. The total procurement value exceeds the $10,000 threshold requiring City Manager approval. The sole source justification is based on the unavailability of equivalent pricing and products from alternative vendors, and responses received will be considered solely to determine whether equivalent products or services can be provided by alternative sources that might warrant competitive solicitation. The city anticipates that responses will not be treated as proposals, bids, or quotes, and the sole source determination will not be effective until the certification has been electronically posted for fifteen business days without challenge and subsequently approved in writing by the appropriate authority.

Southern Sewer Equipment Sales has been identified as the sole authorized Vac-Con dealer for Florida, excluding the Panhandle region, and maintains three service locations in Fort Pierce, Orlando, and Dolan. The procurement is restricted to this vendor based on Vac-Con's exclusive dealer authorization and warranty policies, which restrict parts warranties exclusively to OEM parts purchased through authorized dealers and void warranties if repairs are conducted by unauthorized parties. The city is pursuing this sole source procurement to ensure warranty coverage and authorized service for its existing Vac-Con equipment infrastructure. As this is a sole source procurement rather than an open competitive solicitation, there are no specific disadvantaged enterprise set-asides or restrictions on organizational types; however, only responses demonstrating equivalency to Southern Sewer's offerings will be considered. The procurement carries a total estimated value of $115,000, with the city prepared to negotiate and award directly upon completion of the fifteen-business-day posting period and receipt of appropriate approvals.