Vac-Con_Sole_Source_3_Locations_01.05.2026.pdf

This is a sole source authorization letter from Vac-Con, Inc. to the City of Dania Beach, Florida, confirming the exclusive dealer relationship for equipment parts and service. Southern Sewer Equipment Sales is designated as the sole authorized Vac-Con dealer for all sales, parts, and service throughout Florida, excluding the Panhandle region, with three service locations: Fort Pierce, Orlando, and Doral. The notice of intended sole source was issued on January 5, 2026, and represents the City's proposal to negotiate and award a purchase order or contract directly to this vendor in accordance with Florida State Statute 287.057(5)(c).

The City of Dania Beach is pursuing this sole source procurement to ensure warranty coverage and authorized service for Vac-Con equipment, as Vac-Con restricts parts warranties exclusively to OEM parts purchased through authorized dealers and voids warranties if repairs are conducted by unauthorized parties. This sole source notice is not a formal solicitation and does not contain solicitation documents. The city will consider any responses received solely to evaluate whether equivalent products or services are available from alternative sources that might justify competitive solicitation. Responses will not be treated as proposals, bids, or quotes.