Catering 1BDE APR 2026

The Texas Military Department (TMD) has issued Invitation for Bid (IFB) TMD26-TSG-0043801 for catering services to support Texas State Guard Training operations scheduled for April and May 2026. The procurement seeks a qualified contractor to provide comprehensive food and beverage services at four training locations: Fort Wolters Training Site in Mineral Wells, McGloin Ranch in Mathis, Rellis Campus in Bryan, and Camp Swift in McDade. Services include on-site meal preparation via a licensed food truck or mobile kitchen trailer, buffet-style breakfast and dinner service, accommodation of special dietary requirements (halal, vegan, and kosher meals), complete cleanup within three hours post-service, and all associated food supply costs, equipment, serving materials, and waste disposal. Estimated attendance ranges from 47 to 280 personnel per location across 26 line items of meal service events spanning April 23-26 and April 29-May 3, 2026. Bidders must attend a minimum of one mandatory site visit per location between March 30 and April 2, 2026, with failure to attend resulting in disqualification. Pricing must be submitted on a per-person, per-day basis for breakfast service, dinner service, and special dietary meals with no minimum guaranteed compensation. Bid responses must be submitted via email to procurement@military.texas.gov by 2:00 P.M. CST on April 13, 2026, and the initial contract term becomes effective upon notice of award or issuance of a purchase order.

The solicitation does not identify any set-aside designations or restrictions limiting responses to specific types of organizations, though respondents must demonstrate certification to conduct business in Texas and comply with TMD's Standard Terms and Conditions Revision 7, which includes numerous state and federal compliance requirements including E-Verify participation, drug-free workplace standards, cybersecurity training compliance, and various statutory certifications. No incumbent vendor is noted for this procurement. The contractor must obtain and maintain minimum insurance coverage including $1,000,000 commercial general liability, workers' compensation at statutory limits, and $500,000 automobile liability, all issued by A.M. Best-rated carriers. Respondents must provide three references from similar projects completed within the past five years. No specific award value or budget range is disclosed in the solicitation documents; pricing will be determined based on bidder submissions and subsequent contract negotiations. Payment will be processed following TMD's acceptance of services, with invoicing submitted to the Accounts Payable Department and Contract Administrator. The solicitation reserves all rights for TMD to reject responses, waive minor technicalities, award to the lowest responsive bidder, or make no award.