Addendum 1 – TMD26-TSG-0043801

This is an addendum document issued by the Texas Military Department (TMD) for Invitation for Bid (IFB) TMD26-TSG-0043801, pertaining to catering services for Texas State Guard Training operations. The procurement encompasses comprehensive food and beverage services at four training locations: Fort Wolters Training Site in Mineral Wells, McGloin Ranch in Mathis, Rellis Campus in Bryan, and Camp Swift in McDade. Services include on-site meal preparation via licensed food trucks or mobile kitchen trailers, buffet-style breakfast and dinner service, accommodation of special dietary requirements (halal, vegan, and kosher meals), complete cleanup within three hours post-service, and all associated food supply costs, equipment, serving materials, and waste disposal. The solicitation includes 26 line items of meal service events with estimated attendance ranging from 47 to 280 personnel per location, scheduled for April 23–26 and April 29–May 3, 2026. Mandatory site visits at minimum one location per bidder are required between March 30 and April 2, 2026, with failure to attend resulting in disqualification. Bid responses must be submitted via email to procurement@military.texas.gov by 2:00 P.M. CST on April 13, 2026. The initial contract term becomes effective upon notice of award or issuance of a purchase order.

Pricing must be submitted on a per-person, per-day basis for breakfast service, dinner service, and special dietary meals with no minimum guaranteed compensation. No specific set-asides or restrictions limiting responses to specific organization types have been identified. No incumbent vendor is noted for this procurement. Respondents must demonstrate certification to conduct business in Texas, comply with TMD's Standard Terms and Conditions Revision 7, maintain minimum insurance coverage including $1,000,000 commercial general liability, workers' compensation at statutory limits, and $500,000 automobile liability issued by A.M. Best-rated carriers, and provide three references from similar projects completed within the past five years. No specific award value or budget range is disclosed; pricing will be determined based on bidder submissions and subsequent negotiations. Payment will be processed following TMD's acceptance of services, with invoicing submitted to the Accounts Payable Department and Contract Administrator.