ESBD_500948_1775685864570_Addendum 3 - TMD26-TSG-0043801.pdf

This is an Addendum 3 to Invitation for Bid TMD26-TSG-0043801 issued by the Texas Military Department (TMD) for catering services supporting Texas State Guard Training operations. The procurement seeks a qualified contractor to provide comprehensive food and beverage services at four training locations: Fort Wolters Training Site in Mineral Wells, McGloin Ranch in Mathis, Rellis Campus in Bryan, and Camp Swift in McDade. Services include on-site meal preparation via a licensed food truck or mobile kitchen trailer, buffet-style breakfast and dinner service, accommodation of special dietary requirements (halal, vegan, and kosher meals), complete cleanup within three hours post-service, and all associated food supply costs, equipment, serving materials, and waste disposal. The solicitation encompasses 26 line items of meal service events spanning April 23-26 and April 29-May 3, 2026, with estimated attendance ranging from 47 to 280 personnel per location. Mandatory site visits are required at a minimum of one location per visit period between March 30 and April 2, 2026, with failure to attend resulting in disqualification. Bid responses must be submitted via email to procurement@military.texas.gov by 2:00 P.M. CST on April 13, 2026, and the initial contract term becomes effective upon notice of award or issuance of a purchase order.

Pricing must be submitted on a per-person, per-day basis for breakfast service, dinner service, and special dietary meals with no minimum guaranteed compensation, and no specific award value or budget range is disclosed. No incumbent vendor is noted for this procurement, and there are no set-aside designations or restrictions limiting responses to specific types of organizations. Respondents must demonstrate certification to conduct business in Texas and comply with TMD's Standard Terms and Conditions Revision 7, which includes E-Verify participation, drug-free workplace standards, cybersecurity training compliance, and various statutory certifications. The contractor must obtain and maintain minimum insurance coverage including $1,000,000 commercial general liability, workers' compensation at statutory limits, and $500,000 automobile liability, all issued by A.M. Best-rated carriers. Respondents must provide three references from similar projects completed within the past five years. Payment will be processed following TMD's acceptance of services, with invoicing submitted to the Accounts Payable Department and Contract Administrator. The solicitation reserves all rights for TMD to reject responses, waive minor technicalities, award to the lowest responsive bidder, or make no award.