ADA Self-Evaluation and Transition Plan

The City of Waco, Texas Financial Services Department is issuing Request for Proposal (RFP) 2026-011 for a comprehensive Americans with Disabilities Act (ADA) self-evaluation and transition plan development. The procurement seeks a qualified consultant to conduct extensive accessibility assessments across city programs, services, facilities, and digital platforms over an anticipated 2.5-year project period. Key deliverables include on-site accessibility evaluations of approximately 100 public buildings, 53 parks, and 1,000 miles of sidewalks with standardized documentation and photographic evidence; a comprehensive digital accessibility assessment covering all public-facing formats and city websites; a complete review of city codes, ordinances, and employment practices; a public engagement strategy involving individuals with disabilities and advocacy groups; and a detailed transition plan with prioritized corrective actions, phased implementation strategies, cost estimates, and timelines. The proposal package specifies evaluation criteria totaling 100 points, including cost proposal (20 points), firm and consultant qualifications (15 points), project understanding and approach (15 points), technical competence and deliverables (15 points), public engagement and stakeholder coordination (15 points), project management and schedule (15 points), and references and past performance (5 points). Proposals are due April 10, 2026, at 2:00 p.m. Central Time, with opening at 2:05 p.m. via Zoom. The evaluation and selection process will occur between April 13 and June 10, 2026, with potential interviews scheduled tentatively for June 2-5, 2026, and finalist presentations on June 22, 2026. Award notification is anticipated for June 26, 2026. Questions may be directed to Christopher Hanchard at ChristopherH@Wacotx.gov or 254-750-6640.

The RFP does not specify set-aside designations or restrictions limiting responses to particular types of organizations, though the procurement documents reference general Texas state compliance requirements including certifications regarding boycotts of Israel, non-discrimination against firearm entities, and non-boycott of energy companies. No incumbent vendors or current contractors are identified in the available documentation. Contractors must obtain and maintain professional liability insurance with a minimum coverage of $1,000,000. The RFP does not disclose a specific contract value or budget range; however, City Council approval is required if the contract exceeds $100,000. Proposers should note that the City will not reimburse costs incurred in preparing submissions and that all pricing must be submitted exclusive of Federal Excise and State of Texas Sales Taxes. GIS data and facility inventory information have been made available through the Bonfire portal's Supporting Documentation section to assist proposers in developing comprehensive proposals.