Battery and Capacitor Replacement Services

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is requesting bids under IFB HHS0017413 for battery and capacitor replacement services at TMHP, 12365 Raita Trace Parkway, Building 9, 2nd Floor, Austin, Texas, with bids due June 9, 2026 at 10:30 a.m. Central Time. Questions are due June 1, 2026 at 12:00 p.m. noon, with responses posted June 3. The scope includes supply, labor for removal, replacement, and recycling of 656 batteries across four UPS systems (including 80 HRL 12280WFR batteries for an Eaton 9315 unit and 48 HR 12120WFR batteries for an Eaton 9330 40kVA unit) and removal and replacement of capacitors for two UPS systems, all performed during normal business hours (8 a.m. to 5 p.m. Monday through Friday). HHSC retains the right to change, consolidate, or add service locations with 30 days' advance written notice.

The initial contract term runs from award through August 31, 2026, with an option for extension up to one additional year at HHSC's sole discretion. Pricing must be firm, fixed, and inclusive of all labor, equipment, materials, supplies, and related expenses submitted on Exhibit C. Price adjustments may occur only at HHSC's discretion using the Consumer Price Index formula or upon Federal Minimum Wage increases.

Contractors must carry comprehensive insurance including Workers' Compensation ($1,000,000 per accident), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). HUB subcontracting plan participation is encouraged. Evaluation is based on best value considering bidder qualifications, ability to meet performance requirements, and price. Bidders must submit completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet); failure to include these documents results in disqualification. Submissions are accepted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery/overnight mail of a USB drive to the PCS office at 1100 W. 49th Street, Austin, Texas. All responses must be in US Dollars with no alternative currency permitted.