ESBD_520148_1780686335056_HHS0017413_PCS_121_Solicitation Addendum_1.pdf

This is a Solicitation Addendum Acknowledgement Form issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division for IFB HHS0017413 regarding battery and capacitor replacement services at the Texas Medicaid and Healthcare Partnership facility in Austin, Texas. The addendum extends the procurement timeline, with responses to questions or clarifications now due June 9, 2026 at 5:00 p.m., and the response deadline for bids extended to June 12, 2026 at 10:30 a.m. Central Time. The scope of work includes the supply and installation of 656 batteries across four UPS systems, including 80 HRL 12280WFR batteries for an Eaton 9315 unit and 48 HR 12120WFR batteries for an Eaton 9330 40kVA unit, along with removal and replacement of capacitors for two UPS systems. All work must be performed during normal business hours between 8 a.m. and 5 p.m., Monday through Friday. The initial contract term runs from award through August 31, 2026, with an option for extension up to one additional year at HHSC's sole discretion.

Pricing must be firm, fixed, and inclusive of all labor, equipment, materials, supplies, and related expenses, with price adjustments permitted only at HHSC's discretion based on the Consumer Price Index formula or Federal Minimum Wage increases. Bidders must carry comprehensive insurance coverage including Workers' Compensation ($1,000,000 per accident), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). All bids must be submitted in US Dollars with no alternative currency permitted. Evaluation will be based on best value considering bidder qualifications, ability to meet performance requirements, and price. Responses must include completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet), and failure to include these documents will result in disqualification. Submissions are accepted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive to the PCS office at 1100 W. 49th Street, Austin, Texas. HUB subcontracting plan participation is encouraged.