ESBD_520148_1781031989997_HHS0017413_PCS_121_Solicitation Addendum_2.pdf
PDF 4 MB Posted
- Attached to
- Battery and Capacitor Replacement Services
- Solicitation number
- HHS0017413
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Solicitation Addendum Acknowledgement Form issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division for Invitation for Bid (IFB) HHS0017413 regarding battery and capacitor replacement services. The solicitation addresses the supply and installation of 656 batteries across four uninterruptible power supply (UPS) systems, including 80 HRL 12280WFR batteries for an Eaton 9315 unit, 48 HR 12120WFR batteries for an Eaton 9330 40kVA unit, 480 HRL 1234W F2FR batteries for an APC Symmetra PX unit, and additional batteries for a Toshiba 4200 Series 80.0kVA UPS, along with capacitor replacement for two UPS systems at the Texas Medicaid and Healthcare Partnership (TMHP) facility located at 12365 Raita Trace Parkway, Building 9, 2nd Floor, Austin, Texas. All work is to be performed during normal business hours (8 a.m. to 5 p.m., Monday through Friday), with afterhours service available as an option. The original bid due date of June 9, 2026 at 10:30 a.m. Central Time has been extended to June 12, 2026 at 10:30 a.m. The contract term runs from award through August 31, 2026, with an option for extension up to one additional year at HHSC's sole discretion. Respondents must acknowledge receipt of this addendum by signing and returning it with their solicitation response or by emailing the signed form to pcsbids@hhs.texas.gov prior to the due date.
This addendum updates the PCS 137 Formal IFB Document, PCS 134 HHS Responses to Questions, and Exhibit C Price Sheet, with corrections to the table of contents and clarifications on procurement schedules. Pricing must be firm and fixed, inclusive of all labor, equipment, materials, supplies, and related expenses, submitted on the updated Exhibit C. The addendum addresses critical questions regarding warranty duration (three years for most battery models except the 1234W F2FR, which carries a one-year warranty), warranty scope (UPS units with full-service coverage), equipment verification (confirming 480 HRL 1234W F2FR batteries with 60 modular batteries at eight batteries per module), and service hour flexibility to include afterhours options. Contractors must carry comprehensive insurance coverage including Workers' Compensation ($1,000,000 per accident), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). Failure to acknowledge receipt of the addendum or return it with the solicitation response may result in disqualification.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
For the best experience, open this PDF portfolio in
Acrobat X or Adobe Reader X, or later.
Get Adobe Reader Now!
http://www.adobe.com/go/reader
Please wait...
If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document.
You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download.
For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader.
Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png
Effective 07/15/2016 Review/Revision Date 03/03/2026
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: Rafael.chavez@hhs.texas.gov
DueDate: 2026-06-12
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-06-09
TextField30: 512-776-5002
TextField32: Please refer to the Addendum 2 Solicitation HHS0017413 Q&A document, question and answer sections.
The following has Documents has been updated:
PCS 137 - updated file name: HHS0017413_PCS_137_Formal_IFB_Document_Addendum_2 Errors resolved from Table of contents
Exhibit C - Updated file name: HHS0017413_Exhibit_C_Price_Sheet_Addendum_2 Due Date updated to 06/12/2026
Previous Addendum:
The following has been updated on the PCS 137 Formal IFB Document Addendum_1 Solicitation Document:
Procurement Schedule updated on Page 1 of PCS 137. See below.
Responses to Questions or Clarifications - Addendum posted on the ESBD - Extended to June 09, 2026, 05:00 PM Response Deadline: Responses to this IFB must be received - Extended to June 12, 2026, 10:30 AM
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
PCS 134
HHS Responses to Questions
Solicitation Title: Battery and Capacitor Replacement Services
Solicitation Number: HHS0017413
Reference
Question
Response
1.
1. Warranty Duration: Please clarify the required warranty length for all parts and services.
The batteries come with a manufacturer warranty – 3-years on all models except 1234W F2FR, which comes with 1 year warranty.
2.
1. Warranty Scope: The SOW references "the UPS," but we need to confirm which units require warranty coverage. Please specify all equipment that should be included.
The batteries come with a manufacturer warranty – 3-years on all models except 1234W F2FR, which comes with 1 year warranty.
3.
1. Coverage Details: What specific coverage is required? We can provide options including:
2. UPS unit only vs. batteries vs. both
2. Parts and labor vs. parts only
2. Please advise your preference.
UPS with full-service coverage on our UPS units
4.
1. Toshiba UPS Model: Do you have a specific model number for the Toshiba UPS? This will help us provide accurate pricing and compatibility confirmation.
4200 Series 80.0kVA IN:208V, OUT:208V, AL IN:208V, Auto
5.
1. Post-Installation Recertification: Would you like the units to be re-certified by the manufacturer following installation to maintain service agreement and warranty coverage?
The current full-service agreement will maintain
6.
1. Service Hours & Redundancy: The SOW specifies Normal Business Hours for service. Given that maintenance is often required outside NBH, can you confirm what redundancy measures are in place to prevent downtime during service windows?
Afterhours should be included as an option
7.
1. Equipment Verification: We've reviewed the latest data for QD1211140521 and found a discrepancy—the system shows 60 modular batteries rather than classic batteries, and the quantity differs from the SOW. Could you please verify the correct equipment configuration?
* (480) HRL 1234W F2FR batteries associated with UPS 4 APC Symmetra PX SN: QD1211140521 and 60 modules 8 batteries per module
8.
1. End-of-Service Equipment: We've confirmed with Eaton that the 9315 and 9330 UPS models are end-of-service life. Capacitor replacement is not available, and these units cannot be covered under standard service agreements or warranties. Eaton recommends full unit replacement. Given this limitation, would you like us to propose replacement units, or would you prefer to proceed with these models?
Prefer to proceed with the originally requested models.
Effective Date 06/26/2015
Version 1.00 Page 1 of 2 Revision Date 09/13/2023 image1.png image2.png
File details come from the government source that posted it. Updated .